MPPL’s ATS Privacy Policy

Your privacy is important to us. The Mount Prospect Public Library (MPPL) is committed to privacy of personal information gathered during the application process and stored by the MPPL’s Applicant Tracking System provided by Paycom. It is our policy to respect applicant’s privacy and the privacy of MPPL records concerning personal information. If you have any questions regarding our privacy policy, please direct your questions to jobs@mppl.org.

Collecting Information

Personally Identifiable information is collected in a number of sections throughout the application process. Applicants have the choice to enter information by completing an application through the online applicant tracking system. Applicants are not required to give any personal information during job “searching” stage of the application process. All information requested directly relates to the job “application” process. Applicant data is then stored to allow MPPL supervisors to use during their hiring process and to allow for future position consideration and placement. MPPL does not collect any Social Security numbers during any of its processes to protect the financial identity of its applicants.

While using MPPL’s applicant tracking system, MPPL may ask you to provide MPPL with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

Email address

First name and last name

Phone number

Address, State, Province, City, ZIP/Postal code

Optional Choices

All applicants are given an optional choice to provide additional information with regards to EEO Compliance and/or demographics. This information should not affect the applicants’ ability to be considered or hired for open positions.

Correction/Updating Personal Information

Information can be corrected and updated at any point in the application process by logging into the Applicant tracking system or by emailing Human Resources at jobs@mppl.org.

If an applicant’s personally identifiable information changes the applicant tracking system provides a way to correct, update, or remove that user’s personal information. This can be done by logging into MPPL’s Applicant tracking system.

Dissemination of Information

MPPL will not sell or otherwise transfer any personally identifying information for marketing purposes or use for other than recruiting and employment application purposes. The Applicant tracking system allows administrators to contact applicants by e-mail or other electronic means, as well as forwarding applicant application information to other hiring supervisors at MPPL for which the applicant has applied. All e-mail generated from the applicant tracking system is integral to the employment application process.

Retention of Your Personal Data

MPPL will retain personal data only for as long as is necessary for the purposes set out in employment application and/or hiring process. MPPL will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if MPPL is required to retain your data to comply with applicable local, state, and/or federal laws), resolve disputes, and enforce our legal agreements and policies. MPPL will also retain usage data for internal analysis purposes.

Disclosure of Your Personal Data

Under certain circumstances, MPPL may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency). MPPL may disclose your personal data in the good faith belief that such action is necessary to:

Comply with a legal obligation

Protect and defend the rights or property of MPPL

Prevent or investigate possible wrongdoing in connection with the applicant tracking system

Protect the personal safety of users of the applicant tracking system or the public

Protect against legal liability

Security

Since no data transmission over the Internet can be guaranteed to be 100% secure, we cannot ensure or warrant the security of any information our users transmit to our online system.

All applicant information is restricted by administrative login to the Paycom Applicant Tracking System and controlled by Human Resources. Only administrators who have permission are granted access to personally identifiable information.

For any questions regarding the applicant tracking system security or privacy policy, please email us at jobs@mppl.org or call 847-253-5675.