ATHENA PRIVACY NOTICE FOR JOB APPLICANTS

ATHENA will process your personal information as described in this Privacy Statement and will be responsible for complying with applicable data protection laws.

We respect your privacy and will treat your personal information as confidential. We will use and share your personal information as described in this Privacy Statement.

To evaluate your application, we will ask you to provide us with personal information about yourself when you apply for a job at ATHENA. You may also provide us with additional personal information that we have not specifically requested such as: your Cover Letter, information about your hobbies and social preferences. All information is provided on a voluntarily basis and you determine the extent of information that you provide ATHENA.

Personal information Collected:

Personal information we collect about you may include the following:

• Name and contact details (your name, address, email address, telephone)
• Employment details (details of your employment background, position, work experience, references)
• Background information (your educational background, degrees, certificates, transcripts. Background check may Include credit history and/or criminal background screenings when required by a contract you applied for and permitted under applicable law and your signed authorization form)
• Financial Information - salary and other compensation
• IT Information – such as certain technical information from you about your visit to our website using “cookies” and other similar technologies.
• Other information in your application that you choose to share with us - such as personal preferences, hobbies, social preferences, etc

Sensitive Personal Information:

If you have a disability and would like for us to consider an accommodation, you may provide that information during the recruitment process.

ATHENA asks for information such as race, ethnicity or gender for the purposes of monitoring equal opportunity; however, for the purposes of your application we do not require applicants to provide this information. If you provide this information, it will not be considered in the hiring or selection process. To the extent that you provide us with sensitive personal information (race, ethnicity, political opinions or beliefs, membership of a trade union or political party, physical or mental health information, sexual orientation or information related to criminal convictions or offences), you authorize ATHENA to handle such information in accordance with this Privacy Statement.

Information from other third parties:

ATHENA may obtain information about you from public sources or third parties. For example, we may conduct background screenings through a third-party service provider and verify information that you have in your application that relates to your past education, employment, credit and/or criminal history, as allowed by applicable law. You may also choose to provide us with access to certain personal information stored by third parties such as job-related social media sites. By authorizing ATHENA to have access to this information, you agree that ATHENA may collect, store and use this information in accordance with this Privacy Statement.

How ATHENA uses your personal information:

ATHENA will use your personal information for the following purposes:

• Recruitment, selection, evaluation and appointment of job candidates (temporary or permanent) for the job you have applied for and for subsequent job opportunities
• General HR administration and management
• Carrying out satisfaction surveys (for example, to manage and improve the recruitment process)
• Application analysis such as verification of your employment reference(s) that you have provided, background checks and related assessments
• Compliance with corporate governance and legal requirements (for example, to monitor diversity requirements)
• Communicate with you and to inform you of current status of your application and future opportunities (unless you have told us that you do not want us to keep your information for such purposes).

Sharing your personal information:

We take care to share your personal information internally only with those individuals who really needs it in order to perform their job and duties, and to third parties with a legitimate business need.

ATHENA may also disclose your personal information to other third parties including:

• As necessary to comply with our legal obligations, including in order to respond to a lawful government request, court order, administrative or judicial process (such as a subpoena or search warrant)
• Third parties who provide services to us such as consultants, background services and attorneys.
• As necessary to establish, exercise or defend our legal rights
• As necessary to protect your interests (for example, we may need to share your personal information with third parties in the event of an emergency)
• To the third party service providers and ATHENA clients.
• Where we have otherwise obtained your consent

Your personal information is shared only on a “need-to-know” basis with parties that provide service to ATHENA or our Contract Clients that employ you. ATHENA strives to ensure that any third parties who use your personal information will do so in a manner consistent with this Privacy Statement and in accordance with applicable law.

How long we keep your personal information:

ATHENA will keep your personal information for as long as necessary in connection with the purposes described in this Privacy Statement and applicable law. If you want to learn more please reach out to HR@athenajobs.com

Security and Confidentiality:

ATHENA maintains appropriate organizational and technical measures designed to protect the security and confidentiality of any personal information we process.

Your responsibilities:

You are responsible for the information you give to ATHENA and that it is honest, truthful, accurate and not misleading in any way. If you provide information concerning any other person such as individuals you provide as references, you are responsible for providing any notices and ensuring your referee consents to ATHENA collecting and processing that information as described in this Privacy Statement.

Your rights:

• Access: you have the right to request information about how we process your personal data and obtain a copy of that personal data
• Rectification: you have the right to request the rectification of inaccurate personal information about you and for any incomplete personal information about you to be completed
• Objection: you have the right to object to the processing of your personal information which is based on our legitimate interests (as described above)
• Erasure: you have the right to request the erasure of your personal information

Changes to this Privacy Statement:

ATHENA only uses your personal information in the manner described in this Privacy Statement. However, ATHENA reserves the right to change the terms of this Privacy Statement at any time by posting revisions to our website.

Contact ATHENA:

Please contact ATHENA if you have privacy questions or concerns, or to believe that ATHENA has violated your rights under applicable data protection legislation and wish to make a complaint by sending an e-mail to HR@athenajobs.com