Office Assistant 2

POSITION:

OFFICE ASSISTANT II – RECEPTIONIST

CLASSIFICATION:

Full-Year, Hourly/Administrative, Grade IV-A, Full-time, Non-exempt

BASIC FUNCTION:

Serves as Building Receptionist.

SUPERVISOR:

Early Childhood Services Coordinator (ECSC)

DUTIES AND RESPONSIBILITIES:

1. Carry forth the Vison, Mission, and Core Values of the agency.
2. In a professional manner, answer and screen incoming call and visitors, and direct as needed.
3. Communicate all necessary information to the appropriate staff. 
4. Responsible for sorting and distribution of incoming mail and collecting outgoing mail for drop off at the post office or pick up at the building.
5. To assist in calling parents to set application appointments, with follow-up to these appointments, and gathering materials to prepare for appointments.
6. Responsible for preparing a list of supplies to be ordered for approval by ECSC.
7. Perform clerical duties such as data entry, typing, faxing, filing, copying, trimming of laminating, collating, to assist the staff.
8. Complete building calendar to ensure building activities, meetings, etc, are included.
9. To provide restroom breaks to teachers in classrooms only if shortage of teachers per instructions of ECSC.
10. Attend trainings required by the agency and as requested by ECSC.
11. Maintain confidentiality in all areas for the children, families and staff.
12. Adhere to all agency and program policies.
13. Perform other duties as assigned by supervisor.

QUALIFICATIONS:

1. Education and Training:  Associate degree in secretarial, office or business related field; experience in Microsoft Word and Excel.

2. Work Experience Required:  Two years of experience in general office work with demonstrated skill and knowledge in basic office functions.

3. Special Conditions: Ability to demonstrate physical and cognitive capabilities to fulfill the essential functions of the job.