Human Resources Payroll Assistant

Our national multi-family management company seeks a Human Resources Payroll Assistant with a "Whatever it Takes" attitude to provide administrative support to the Human Resources Department. 

JOB SUMMARY

Compiles and keeps personnel records, record data for each employee, such as address, weekly earnings, absences, number of sales or production, supervisory reports, and date of and reason for termination for the Human Resources department.

REPORTS TO: Director of Human Resources

SUPERVISES: N/A

REQUIRED EDUCATION AND TRAINING

DEGREES AND DIPLOMAS

High school diploma or equivalent. 

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Serve as back up for process payroll processing and payroll journal entries.
2. Maintain accurate payroll files.
3. Answer payroll inquiries regarding timesheets & leave balances.
4. Download and maintain biweekly payroll reports.
5. Monitor payroll email box.
6. Handle HR software password resets from employees, make changes and maintain HRIS system records, analyze data, and compile reports.
7. Update and maintain active and terminated employee reports.
8. Respond to Verification of Employment (VOE) requests.
9. Provide administrative support to the HR department on various projects and initiatives
10. Provide customer service support by responding to employee inquiries and requests.
11. Responsible for creating and maintaining new hire and employee files. Responsible for storing and retrieving employee files from storage. Maintain integrity and confidentiality of employee information and employee files in compliance with company guidelines.
12. Responsible for making employee badges, name tags, and service awards for work anniversaries.
13. Responsible for ordering and distributing Labor Law posters for all company locations.  
14. Maintain I-9 files.
15. Provide administrative support for audits, & assist with gathering documents for reports, special projects, and legal documentation.
16. Additional duties may be assigned as needed.

This job description should not be considered all-inclusive. It is merely a guide of expected duties. The employee understands that the job description is neither complete, nor permanent and it may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice. Receipt or possession of this job description does not constitute a contract of employment.

KNOWLEDGE, SKILLS, AND ABILITIES

• Bilingual skills in Spanish are a plus.
• A minimum of three years of payroll processing and administrative experience. Paycom experience is a plus.
• Excellent oral, written, and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Ability to manage confidential information with discretion.