JOB SUMMARY
This position performs a variety of routine-to-complex administrative duties which involves coordinating campus-wide facilities operations, activities, and maintenance; procures goods and services for the college, manages the disposal of surplus property, maintains inventory of supplies, prepares various reports related to operations, activities, and maintenance; and performs related duties as assigned. This class works within a general outline of work to be performed and develops work methods and sequences under general supervision.
ESSENTIAL JOB FUNCTIONS:
- Coordinates campus-wide facilities operations, activities, and maintenance.
- Reviews purchase requisitions; monitors and reviews the purchasing activities of technicians.
- Prepares and administers bid solicitations as requested.
- Coordinates and arranges the pick-up and delivery of equipment, supplies and other materials including warehouse orders; directs and participates in the assembly and installation of new furniture and equipment.
- Communicates with vendors as necessary to resolve shipping/invoicing discrepancies and problems with product quality.
- Ensures the maintenance of accurate and complete procurement records.
- Coordinates and participates in the preparation of facilities for special events, activities or meetings, including set-up of equipment and furniture as necessary.
- Maintains inventory control; orders, receives, and stores new equipment and supplies.
- Manages the disposal of all obsolete, used, excess or surplus assets.
- Responds to emergency or special requests for maintenance, repairs, or other problems.
- Communicates with campus personnel, vendors, police department, post office, students and the public as necessary to coordinate campus-wide operations and activities.
- May be required to work additional hours as needed in emergency situations requiring maintenance and repair work.
- Performs other related duties as assigned.
MINIMUM REQUIREMENTS TO PERFORM WORK:
- High school diploma or GED.
- Four (4) years of experience in facilities operations, activities, and maintenance.
- Prior experience working in a college environment with interactions with faculty, staff, and students preferred.
- Must be proficient in Microsoft Office Suite, utilizing Outlook, Word, Excel and Microsoft Teams, or related software necessary to create and maintain reports and logs.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of operations and activities of campus facility services including maintenance, inventory and facilities services.
- Knowledge of the principles and practices of inventory control and storage.
- Knowledge of methods, equipment and materials used in facilities maintenance repair work.
- Knowledge of the requirements of maintaining buildings and facilities in a safe, clean, and orderly condition.
- Knowledge of the appropriate safety precautions and procedures.
- Knowledge of recordkeeping techniques.
- Ability to coordinate the operations and activities of a college-wide facility services department.
- Ability to perform facilities maintenance and repair work.
- Ability to work independently with little direction.
- Ability to plan, organize and prioritize work.
- Ability to meet schedules and timelines.
- Ability to maintain inventory, records, and prepare reports.
- Ability to understand and follow oral and written directions.
- Ability to communicate effectively, both orally and in writing.
- Ability to establish and maintain effective working relationships with others.
PHYSICAL DEMANDS:
Requires sedentary work that involves walking, standing, lifting, carrying, pushing and pulling some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.
WORKING CONDITIONS:
Work environment risks exposure to no known environmental hazards.
EOE M/F/D/V
