Project Coordinator

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A Little About Us:

ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America, spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of extensive facilities. ZAP operates at a fast pace while providing a team-centric approach to our work.

About your role:

The Field Project Coordinator will collaborate closely with the EPC Project Manager and the Project Construction Manager to ensure seamless coordination, planning, and execution of project activities. This role is pivotal in maintaining effective communication between the office team, field team, vendors, site services, and subcontractors to ensure coordination and minimize delivery / receiving issues. Depending on project requirements, the Project Coordinator may also assume the responsibilities of Field Project Controls Specialist and/or Materials Coordinator.

Essential Duties and Major Responsibilities

• Work with the EPC Project Manager and Construction Manager to define project requirements, scopes, and objectives that align with organizational goals.
• Ensure effective communication and coordination between office and field teams to keep projects within scope and on schedule
• Ensure material reporting and receiving is accurate and entered into 4CastPlus
• Develop, maintain, and oversee the project progress and reporting database that tracks overall performance and achievement of milestones
• Report project risks and outcomes to appropriate management and escalate issues according to project work plan
• Assist with field related tasks including, but not limited to, walking down systems and witnessing hydro tests
• Document and ensure the closure of Non-Conformance Reports (NCRs) and Requests for Information (RFIs).
• Maintain construction logs and assist with the preparation of turnover packages and job books.
• Support skill development of team members and assist in training and supporting field project controls and materials coordinators as needed.
• Collaborate with field teams on the implementation of new software and procedures.
• Assist with other duties as assigned.

Education

• High school diploma or GED is required.
• Trade or technical school is preferred.

Type of Experience Needed to be Successful

• 3+ years of experience or demonstrated equivalency of experience and education is required.
• Experience as a field Project Controls
• Experience as a field Materials Coordinator

Specialized Skills

• Excellent verbal and written communication skills.
• Problem-solving skills to propose mutually beneficial solutions.
• Work requires rich communication, frequent interaction, and reciprocal handoffs.
• Willingness to lead, take charge, offer opinions, and listen to feedback.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, as well as other software required to execute daily tasks.

Independence of Action

• Results are defined and existing practices are used as guidelines to determine specific work methods and carry out work activities independently; supervisor/manager/leader is available to resolve problems.

Physical Demands and Work Environment: (The phrases "occasionally," "regularly," and "frequently" correspond to the following definitions: "occasionally" means up to one third of working time, "regularly" means between one third and two third of working time, and "frequently" means two third and more of working time.)

• The work environment is the typical construction environment. The employee must be able to complete their work satisfactorily and concentrate in an environment where there are significant distractions and hazards, including loud noises; OSHA hazards; industrial materials, machinery, and equipment; dangerous chemical substances; dirt, grease, and mud; and interruptions requiring the employees or customers to answer questions from others. Must be able to drive to sites or meetings with clients.
• The physical demands described here represent those that an employee must meet to perform this job's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing this job's duties, the employee is frequently required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee regularly is required to talk or hear. The employee is frequently required to stand, walk, reach with hands and arms, stoop, climb ladders, kneel, crouch, or crawl.
• Exposure to extreme heights, high winds, inclement weather, chemicals, and conditions requires extreme caution.
• The employee must regularly lift and/or move up to 25 pounds and should do so in a sound and safe manner. This job's specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Hours:

Core Competencies:

• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Teamwork - Balances team and individual responsibilities; puts team success above own interests; Builds morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.
• Reasoning and Problem Solving - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems, identify complex problems, and review related information to develop and evaluate options and implement solutions.
• Detail Oriented – Consistently checks and rechecks work product for accuracy. Able to manage multiple tasks while accurately performing essential job functions. Prepares accurate and thorough reports, emails, and data as required by the position.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.