In-House Paralegal (PTX2025)

Company Overview: We are a leading company in the property owners’ association management business, with more than 2,300 associates and operations in 19 states. Our commitment to excellence and innovation drives us to continually enhance our services and offerings to better serve our clients. As we expand and evolve, we are seeking a dedicated and motivated in-house paralegal to join our legal team and contribute to our ongoing success.

Position Overview: Our newly created legal department is looking to build a structured foundation to support several business units across multiple states. As the In-House Paralegal, you will play a crucial role in supporting the General Counsel and legal team in effectively managing high volume, multi-state litigation and pre-litigation matters within the organization. Your primary responsibilities will include maintaining the company’s litigation tracker, facilitating and coordinating document preparation and production and communicating with internal stakeholders and outside counsel, including insurance carriers. Your responsibilities more generally will include fact gathering with relevant internal and external stakeholders, reviewing documentation, coordinating with outside counsel, drafting responses to notices of breach and terminations, and providing case updates and support to the General Counsel and legal team. This position requires exceptional organization skills, meticulous attention to detail, sound judgement, and the ability to work independently with minimal supervision and under tight deadlines.  We are looking for candidates who are comfortable operating in an environment that is building a foundation and structure for the company. This is an in-office role located in Plano, Texas with potential to become a hybrid-role after one (1) year. Applicants should be located within the greater DFW area.

Key Responsibilities:

• Monitor and track all ongoing litigation matters involving the company across all operational states.
• Maintain meticulous accuracy of records, case status, deadlines, and other developments.
• Independently manage manual case tracking processes and assist in the transition to applicable software platforms.
• Collaborate with internal and external stakeholders to gather necessary information and documentation for litigation purposes, including insurance brokers and executives.
• Participate in the discussion of case strategies and mediation settlements with internal legal team.
• Draft and revise various documents such as correspondence, notices, and other legal responses under the guidance of the General Counsel.
• Provide legal summaries and propose actions and solutions in relation to legal issues that arise.
• Conduct legal research and report findings as assigned by the General Counsel.
• Uphold the highest standards of confidentiality and discretion as to departmental and company dealings, information, projects and issues.
• Perform other legal administrative duties such as scheduling and other tasks.
• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree required; Master’s degree preferred.
• 0-3 years of legal experience is preferred.
• Experience in a corporate environment, big law or national law firm environment is a plus.
• Sound understanding of and true desire to learn legal processes, procedures, and terminology.
• Strong verbal and written communication skills with the ability to collaborate effectively across departments and with all levels of the organization.
• Detail-oriented with strong organizational and multitasking abilities, demonstrating the ability to work independently, think critically, prioritize tasks effectively, and identify and flag issues.
• Must be highly responsive in a fast-paced environment.
• Public Notary designation (or willingness to pursue, if requested).
• Candidates who receive an interview should expect a multiple-round interview process.
• Proficiency in Excel and Adobe Pro is preferred.

WHY JOIN US:

• Opportunity to make a significant impact by directly contributing to the success and growth of a dynamic company.
• Unique opportunity to help build a strong foundation in a newly created department and gain an understanding of multi-state legal issues across all aspects of law and business units.
• Collaborative and supportive work environment where your ideas and contributions are valued.
• Mentorship and trajectory for growth.
• Competitive compensation and benefits package.
• Professional development opportunities to enhance your skills and advance your career in legal operations.

We are looking for a collaborative and highly-organized professional with a passion for learning and the ability to navigate a fast-paced environment. If you are looking for a role that will challenge your skills within a supportive corporate environment, and if you have a desire to drive positive change and make an impact within a new department, then we invite you to apply for this exciting opportunity to join our team.

Pay and Benefits:

$70,000 to $85,000, depending on education and experience.

Benefits include:

· Medical Insurance

· Dental Insurance

· Vision Insurance

· Life and Disability Insurance

· HSA (Required High Deductible Medical Plan to be eligible)

· FSA

· Education Reimbursement

· 401K matching

· Employee Assistance Program (EAP)

· 11 paid Holidays