Paralegal / Legal Assistant

Job Summary: The Real Estate Paralegal provides essential support to our CEO and Corporate Counsel, specializing in real estate transactions and litigation. This role involves handling a variety of tasks, including document preparation, title and survey reviews, closing coordination and research.

Job Responsibilities: Including but not limited to

• Position is 100% in-Office [Not Remote]
• Efficiently organize and electronically file all legal documents and pleadings.
• Conduct comprehensive title searches, updates, recordings, and filings.
• Perform detailed legal research, including court records, real estate records and background checks.
• Abstract records for residential and commercial properties across multiple counties.
• Examine and analyze deeds, easements, tax assessments, and other pertinent documents.
• Verify ownership and identify encumbrances on real property.
• Manage loan closing files and prepare abstract leases.
• Interpret surveys, plats, Deeds of Trust, estate records, and foreclosure proceedings.
• Conduct loan closings as necessary.
• Draft corporate, organizational, and commercial documents.
• Coordinate the execution of contracts and ensure accurate reporting.
• Collaborate with title agents for seamless real estate sales closings.
• Oversee office operations and ensure efficient flow of information.
• Handle confidential details with discretion in a fast-paced environment.
• Plan and prioritize tasks to align with the CEO's objectives, including managing licenses.
• Maintain a robust Project Management system to track deadlines and requests.
• Prepare and edit correspondence, reports, and presentations.
• Act as a liaison between the CEO and the management team.
• Assign tasks and deadlines to the team as directed by the CEO and confirm completion timelines.

Job Requirements & Qualifications:

• Bachelor’s degree or 5+ years of C-Level administrative experience. 
• Minimum 2 years of experience as a real estate paralegal/legal assistant. 
• Paralegal certification from an ABA-approved program preferred.
• Experience in litigation practice; Risk Management experience is a plus. 
• Familiarity with real estate acquisitions, sales, financing, title documents, surveys, and leases. 
• Proficient in preparing closing disclosures, HUD, and closing documents. 
• Ability to work independently and in a team setting. 
• Strong ability to handle pressure with excellent follow-up and problem-solving skills. 
• Exceptional organizational skills with the ability to manage multiple tasks and projects independently, prioritizing deadlines. 
• Availability for some after-hours support when necessary. 

Benefits:

• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Collaborative and team-oriented work environment.
• Opportunities for professional development and career advancement within a growing organization.

About Us:

Prime Group’s vertically integrated approach unifies multiple Real Estate disciplines under a single roof sharing a multifaceted vision of improved, sustainable real estate development utilizing our diverse strengths, strategic affiliates, and talented in-house professionals. Our results are a robust portfolio of retail centers, offices, mixed-use developments, hotels, resorts, restaurants, and residential single and multi-family communities; each supported and sustained through technology, planning, and experienced skilled personnel. We are a privately owned company with the agility and strength to leverage unique opportunities. With growth as a measure of our success, Prime Group’s core affiliates shift and share resources to support our projects, processes, companies, and clients. Since Prime Group began as a residential real estate development company, the company has grown to include commercial retail, office, hospitality, and mixed-use specialties, consultation, and management.

If you are a motivated Real Estate Paralegal with a passion for real estate development and investment, we invite you to apply for the Real Estate Paralegal position at Prime Group.

Job Title: Real Estate Paralegal

Location: Hollywood, Florida

Company: Prime Group – Prime General

Department: Legal

Reports To:  Corporate Counsel / CEO

FLSA Status: Salary, Exempt

Thank you for expressing interest in employment with Prime Group. While only those candidates considered for the position will be contacted, your resume will remain on file for 90 days.

Equal Opportunity Employer