Buchalter APC, a full-service business law firm, has an immediate opening for a Litigation Legal Assistant based in our San Diego office.
The Legal Assistant is a critical member of the litigation team, providing high-level administrative and organizational support to multiple litigation attorneys. This role ensures the smooth and efficient management of legal cases by assisting with document preparation, case coordination, scheduling, and communication with clients and court officials. The ideal candidate is highly organized, detail-oriented, and capable of thriving in a fast-paced environment while handling sensitive legal matters with the utmost discretion.
Key Responsibilities
The following list of responsibilities for this position includes but is not limited to:
- Document Management:
- Draft, format, proofread, and finalize legal documents, including pleadings, motions, and discovery responses.
- File documents with courts electronically, ensuring compliance with state and federal filing deadlines and procedures.
- Client and Court Communication:
- Serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.
- Respond to inquiries and relay accurate messages to attorneys promptly.
- Scheduling and Calendar Management:
- Manage attorneys’ calendars, coordinating court dates, depositions, client meetings, and other key deadlines.
- Schedule and confirm appointments with clients, witnesses, and court reporters.
- Administrative Support:
- Prepare expense reports and manage billing-related documentation.
- Monitor deadlines and follow up on outstanding tasks to ensure timely completion.
- Ad-hoc administrative assignments as needed.
Required Skills and Qualifications
- Education: High School Diploma or equivalent is required. Bachelor’s degree is a plus.
- Experience: 5+ years of litigation experience, preferably supporting multiple attorneys in a mid-size law firm or similar environment.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with legal document management software, such as iManage.
- Familiarity with legal terminology, processes, and protocols.
Core Competencies
- Attention to Detail: Demonstrates accuracy in handling documents and following legal protocols.
- Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.
- Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.
- Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
- Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.
Work Environment
- The Firm hybrid policy allows for four remote workdays per month. The remaining days require in-office attendance in the San Diego office.
- The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
- Overtime may be required on an as-needed basis.
Buchalter APC offers a competitive salary, 401K, profit sharing and a full benefits package.
Pay Scale: The reasonably expected pay scale for this position is $75,000 to $85,000 per year. This is an employer estimate and the salary offered within that range, and the potential for bonus and bonus amount, will depend on candidate’s years of practice, experience and performance.
Buchalter was founded based on principles of inclusivity. Our Firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
Interested candidates should submit a resume.
