The primary responsibility is to proactively provide a high level of legal support and project coordination to the attorneys through quality work. This position demands a high level of professionalism, sound judgment, acute attention to detail, discretion, and the ability to manage fluctuating demands under accelerated and often changing deadlines.
Responsibilities include:
- Organize cases by establishing and organizing files; monitor calendars; meet deadlines; document actions; input information into file; confirm case status with attorney.
- Electronically file key documents meeting applicable deadlines; mail letters and pleadings.
- Manages case and client information manually and digitally through the use of electronic databases.
- Communicate with people involved in the case including other attorneys, court clerks and personnel; schedule depositions; prepare and forward summonses and subpoenas; draft complaints; prepare and file discovery requests; prepare responses to opposing counsel; generate and share status reports.
- Keep clients informed on case process per the attorney.
- Maintain case costs / billables working with team and within billing software (LMS).
- Responding to all customer inquiries in a polite and timely manner
- Drafting, proofreading, preparing revisions, and redlining documents as directed. Typical documents include operating agreements, resolutions, loan agreements, purchase agreements, opinion letters, checklists, and closing statements.
- Compiling transaction documents, including printing, scanning, and PDF document assembly.
- Organizing meetings and calls internally and externally.
- Administrative tasks as needed including coordinating appointments; transcription; copying documents; database maintenance; making, answering and directing phone calls; greeting clients; scheduling attorney travel arrangements; and other organizational tasks.
