Legal Administrative Assistant - Part-Time - Temp to Hire

This is a part-time position, 21 hours per week.  Temporary to Hire.

Position Summary: This part-time position supports the Office of the General Counsel (“OGC”) in certain aspects of its operations, and requires a willingness and ability to multitask, to follow departmental protocols consistently, to handle information with discretion and good judgment, and to take ownership of work product.

Essential Duties and Responsibilities:

• Manage an email inbox of requests that OGC prepare a coverage position letter (CPL); prepare initial drafts of CPLs; and update a database tracking the status of draft CPLs.
• Assist OGC in managing its files and obtaining documents and information from internal and external sources.
• Draft letters responding to subpoenas and information requests (SIRs) seeking company records; review for relevance and redact company records; transmit responses to SIR; and update a database tracking the status of responses to SIRs, including receipt of payment.
• Identify, redact, and transmit company records to outside attorneys. 
• Update a database of communications involving underwriters and the company’s insureds.
• Provide pure administrative/secretarial duties (e.g., scanning corporate documents, finalize filings, submissions, letters, and other documents) as requested. 
• Participates in special projects and performs additional duties as required.

Education and Experience:

• High school diploma or equivalent required.
• Proficiency with MS Excel, including formulas required.
• Experience with Adobe Acrobat or similar software to manipulate .pdf files required.
• Familiarity with Microsoft Office 365, including MS Teams, is required.
• Experience working with file management software, such as ImageRight is preferred.
• Experience working for an insurance company or claims management company, or paralegal certificate, is preferred. 

Skills:

• Outstanding organization skills and timeliness of work.
• Meticulous attention to detail.
• Ability to prioritize work and to adapt to new requirements and needs.
• Ability to take ownership of work product.
• Work as a team member or independently.
• Read, understand, and follow instructions and departmental protocols consistently and repeatedly.

Other Requirements:

• Ability to lift items of up to 10 pounds required as needed.

The salary range for this role is $23.24/hr-$42.75. The listed annual salary range posted for this position is subject to change and may vary depending on performance, education, experience, skills, geographic location, travel requirements, demonstrated proficiency in the competencies required for the role and business needs.  Base pay is just one component of GNY’s total compensation package for employees. Other rewards include eligibility for an annual discretionary bonus based on performance.