State Data Specialist

THE POSITION:  

Under the general supervision of the Family and Engagement Coordinator, manage and maintain the organization’s State data systems and ensure compliance with state contracts and guidelines. The State Data Specialist is responsible for maintaining and monitoring children's attendance, waitlists, files, and monthly reports to the State. The State Data Clerk collaborated with various departments to coordinate audits and support other departmental functions as needed. This role requires a high level of accuracy, attention to detail, and the ability to work effectively with cross-functional teams. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Maintain the program's State Database for accuracy of reports, timelines, and records.  
• Assist with meeting the requirements of state contracts and guidelines. 
• Completing and submitting the Monthly 801A reports. 
• Regular monitoring of children's attendance and 801B reports.
• Coordinate and work with teams in completing audits.  
• Work alongside other departments
• Other duties as assigned. 

MINIMUM QUALIFICATIONS:  

To perform this job successfully, and individual must be able to perform each essential duty satisfactorily, previous experience preferred. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

• Knowledge of State regulations and 801 reports.
• Knowledge and ability to use word processing, databases, and spreadsheet software programs to develop and produce correspondence, reports, publications, presentations, and projects  
• Strong attention to detail and organizational skills.  
• Ability to effectively communicate with school personnel, students and parents. 
• Maintain a cooperative working relationship with staff and clients. 
• Maintain acceptable work habits (attendance, punctuality, time management, teamwork, etc.).

EDUCATION / EXPERIENCE:  

An associate or bachelor's degree in a related field is highly recommended. Proven experience in data management or clerical work. Ability to work independently and as part of a team.  

LANGUAGE SKILLS:  

Bi-lingual (Spanish/English) preferred. 

CERTIFICATES, LICENSES, REGISTRATIONS: 

• Valid California Driver’s license or California ID. 
• Department of Justice/FBI/ Child Abuse Index Clearance prior hire. 
• Employee must arrange their own transportation. If using own vehicle in the course of employment, must have proof of current auto insurance 
• Megan’s Law Clearance. 
• TB Test & Physical required upon hire. 
• Current MMR & Tdap Immunizations. 
• Current Influenza Immunization or waiver of decline. 
• Employee must arrange their own transportation. If using own vehicle in the course of employment, must have proof of current auto insurance.