RA/QMS Administrative Coordinator

Who We Are

At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients. 

The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons. 

KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient.  This technology allows our surgeons to provide the best-in-class treatment for their patients.

KLS Martin Guiding Principles

• Established, Privately Held Business Group – Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
• Patient Focus – We design products with the patient in mind – CMF, Thoracic & Hand
• Product to Table – Integrated planning, design, manufacturing and distribution process
• Educational Partner – Our primary focus for support is on education
• Inventory Alliance – Inventory management is critical to patient treatment/outcome
• Surgical Innovation is Our Passion – More than just a tagline

What We Offer

• We provide full-time employees with a competitive benefits package, including paid parental leave
• In-house training and professional development opportunities
• A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation

Job Summary

Responsible for administrative coordination of regulatory and quality tasks.  Assists RA/QMS department to implement and maintain improvement initiatives. Exercises discretion and independent judgement related, but not limited to, adverse event and the quality management system.

Essential Functions, Duties, and Responsibilities

• Assist in supporting regulatory / quality processes & tasks
• Assist in conducting regulatory / quality research
• Assist with RA/QMS administrative tasks
• Assist with collection of quality data and administration
• Assist RA/QMS administrative tasks including but not limited to,
  • Department expenditures
  • Departmental account passwords
  • Aiding in onboarding new hires
  • Department SharePoint sites and Wrike Spaces/ tools
• Performs other related duties as assigned

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.

Educational and Experience Requirements

• 2-year degree plus 2 years of administrative experience, or
• 4 years of administrative experience, regulated industry preferred
• Proficient user of Microsoft Office applications, with intermediate knowledge of MS Excel
• SAP Experience preferred but not required

Knowledge, Skills, and Abilities

• Ability to work effectively with all levels of internal and external associates, customers, and colleagues
• Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally
• Ability to retrieve and interpret documentation
• High level of customer service displaying a positive attitude
• Ability to work in a team setting and independently under minimum supervision
• Problem solving, adaptability and flexibility
• Ability to manage multiple priorities

 Skill Requirements

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Verify data and information
• Organize and prioritize information/tasks
• Verbal communication
• Written communication

Physical Requirements

• Sitting for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Writing

Hazards

• Normal office environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

KLS Martin is a drug-free employer