Grant Accountant

Position:                      Grant Accountant

Department:                Financial Services

Reports To:                 Controller

FLSA:                         Exempt

Job Purpose:   Under the general direction of the Chief Financial Officer manages the activities of the grants which include working directly with program managers and senior leadership. Oversee grant funds and serve as the line of communication between the organization and grant funders. The grant accountant performs a variety of accounting and administrative duties in the maintenance of accurate fiscal records.

Duties and Responsibilities:

• Administers, oversee and monitor all grant funding activities for the agency.
• Prepare and submit all documentary, budgetary and financial requirements as well as correspond with issuing organization for any clarification or justification in the application.
• Regularly monitor all grants and contracts and ensure internal controls and budgetary compliance in collaboration with other departments.
• Maintain and update record on disbursement of funds and ensure all payment receipts are secured.
• Prepare and record monthly cost reports for grant reimbursement to ensure prompt payment and monitor the grant receivables.
• Correspond with grant funders and respond to inquiries to resolve billing discrepancies.
• Coordinate with accounting team to ensure accuracy of funding allocations.
• Perform account reconciliations including balance sheet accounts resolve discrepancies.
• Conduct month-end balancing of various accounts and prepare journal entries and account adjustments to correct deficiencies.
• Conduct budget and detailed variances analysis reports monthly.
• Prepare, assist and analyze month-end financial statements for accuracy and appropriateness.
• Assist with implementing and maintaining internal financial controls and financial procedures.
• Assist with the annual year-end audit process and provide outside auditors with documentation.
• Prepare analytical reports and expense tracking to ensure proper allocation of project disbursement to various grants.
• Collaborate with program staff to monitor the program’s objectives and outline how to allocate the budget.
• Serves as a liaison between program directors, coordinators and funding sources.
• Analyze, review expenditures of funds for grants and contracts to ensure compliance with grant guidelines.
• Generate reports to ensure accuracy and support for projects.
• Educate project team members on the conditions of the grant.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree in Accounting or Finance (Accounting degree preferred).
• Minimum of 2 years of relevant experience, including at least 2 years in non-profit accounting.
• Experience with federal and state grants is preferred.
• Strong general ledger and cost allocation background.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to analyze financial data and apply accounting theory to accomplish organizational goals.
• Experience in financial reporting and the ability to effectively communicate findings to management.
• Proficiency in Microsoft Excel and experience with Microsoft Word.
• Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and government regulations.
• Strong written communication skills for preparing reports, business correspondence, and procedural documentation.
• Effective verbal communication skills for interacting with clients and team members.
• Proficiency in basic mathematical functions, including addition, subtraction, multiplication, and division.
• Ability to compute rates, ratios, and percentages accurately.
• Strong problem-solving skills with the ability to apply common sense understanding to written, oral, and diagrammed instructions.
• Ability to handle and resolve issues involving multiple variables in standardized situations.
• Valid driver’s license and liability insurance required.
• Ability to operate standard business equipment, including computers, calculators, telephones, fax machines, and photocopiers.
• Comfortable working with a variety of job-related software and technology.
• A high level of creativity, attention to detail, and adaptability in managing financial responsibilities.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.