Plant Operations Administrative Assistant
The Plant Operations Administrative Assistant reports directly to Assistant Head of School of Operations. Job responsibilities include monitoring office communication and dispatching staff to coordinate the daily activity of an independent K-12 school campus of 104 acres and 14 buildings. This person provides clerical and administrative support to the department staff including shipping/receiving, reporting, purchasing, scheduling and event planning. Beyond clerical and organizational skills, the position requires active, in-the-field task management on occasion and can be a physically demanding position. Additional responsibilities include coordinating the scheduling of school vehicles for athletic and field trips with qualified drivers and running the transportation of students between home and the Fort Worth Country Day campus.
Essential Functions
- Support Plant Operations managers and supervisors (Maintenance, Grounds, Housekeeping, Transportation and Security); order materials/equipment as requested
- Directs phone calls and monitor radio
- Monitor and dispatch work order ticket system to Plant Supervisor
- Maintain appropriate inspection, compliance, water usage and audit documentation
- Maintain files on all work orders, active bids, vendors and capital projects.
- Coordinate schedule for campus meeting rooms
- Maintain office supply inventory
- Distribute department mail
- Process UPS/FedEx and other orders campus-wide as necessary
- Create purchase orders; reconcile with invoices for approval; deliver to the Business Office
- Prepare monthly VISA log for authorized purchasers
- Assist as necessary with campus event setups and daytime housekeeping
- Coordinate the student transportation bus service, including assigning buses for special events, field trips, and for athletic events in coordination with the Athletic Director
- Coordinate and maintain accurate records on riders and emergency instructions
- Maintain accurate bus driver list, assuring drivers are properly licensed and certified
- Perform all other duties as assigned
Position Type and Expected Hours of Work
- Full-time, typical hours are Monday-Friday 7:30am - 4pm, some evenings
- Hourly; non-exempt/eligible for overtime; all time worked should be entered on the timesheet
Essential Qualities
- Ability to multi-task, detail oriented, self-starter, independent learner
- Computer skills/experience with various operational software: purchasing (Senior Systems), scheduling (RESS), spreadsheets, database, work orders
- Positive, calm, able to work well with varied constituency of faculty, staff, students, parent- volunteers and administrators
Physical Demands
- Extensive walking, reaching, bending, stooping, pushing, pulling, repetitive motions
- Periods of sitting and standing
- Must be able to pack, unpack, lift and carry boxes, over 30 pounds
All employees of FWCD must:
- Embody, model and communicate the School’s mission and core values (respect, responsibility, kindness, courage, integrity and scholarship)
- Exhibit generous community spirit, professional flexibility, a sense of humor and a positive attitude
- Collaborate and work well with colleagues, parents and students
- Execute duties in a positive and punctual manner
- Be an enthusiastic lifelong learner driven toward professional self-improvement and personal growth
Equal Opportunity Employer / Statement of Inclusivity:
Fort Worth Country Day is an Equal Opportunity Employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. The ideal candidate should possess a thoughtful approach and knowledge of intercultural communication and inclusion of underrepresented groups. Employment decisions at FWCD are based on merit, qualifications, abilities and performance, and are subject to the academic and business requirements of the School.
The FWCD Inclusivity Statement confirms: We believe that understanding and respecting differences not only inspires compassion and empathy, but also fosters intellectual curiosity and creativity. We embrace the diverse cultures, experiences and perspectives that comprise and enhance our learning environment. We commit to sustaining and growing an intentionally inclusive community.
About Fort Worth Country Day and the City of Fort Worth:
Fort Worth Country Day earned the distinction of being ranked one of the Best Companies to Work for in Fort Worth in 2018.
Fort Worth Country Day is a co-ed, junior kindergarten through grade 12 college-preparatory day school with approximately 1,100 students and 250 faculty and staff. The School seeks to promote inclusivity and retain a diverse faculty. The 104-acre campus offers excellent facilities for academics, arts and athletics. Faculty and administration nurture a collegial professional environment in which innovation is encouraged. Opportunities for ongoing professional development are exceptional. Fort Worth Country Day is proud of its school community where students, parents, faculty, staff and administration join together to develop an effective and enjoyable place to teach and learn.
More information about the School is available at www.fwcd.org.
