Onsite HOA - General Manager's Assistant

GrandManors is a Division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The GrandManors professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.

RealManage is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

Stonebridge Ranch is a master planned community 35 miles Northeast of Dallas on 5,000 acres in McKinney, Texas and contains 10,000 single family homes and 35,000 residents.  The General Manager manages the Stonebridge Ranch Community Association operations, finances, and business.

We’re seeking a highly organized and detail-oriented General Manager’s Assistant to provide critical administrative and operational support. This role is essential in managing key processes, supporting board activities, coordinating vendors, and ensuring smooth daily operations.

Responsibilities:

• Administrative Support – Oversee staff processes, handle correspondence, answer overflow calls, and maintain important records.
• Board & Meeting Coordination – Assist with board and annual meetings, including agendas, minutes, and logistics.
• Financial & Vendor Management – Process payments, track accounts, escalate receivables/payables, and coordinate vendor relationships.
• Seasonal & Event Coordination – Arrange lifeguards, manage pool cash handling, support holiday events, and oversee logistical needs.
• Document & Compliance Oversight – Maintain policies, guidelines, reports, and financial waivers, ensuring accurate and up-to-date documentation.
• Plus other related tasks as assigned by the General Manager

Qualifications

• 2-3 years HOA Property Management experience or Portfolio management required. 
• Highly organized with strong attention to detail and problem-solving skills.
• Comfortable managing multiple tasks, deadlines, and priorities.
• Proficient in administrative processes, financial tracking, and vendor coordination.
• A team player who thrives in a fast-paced environment.

Pay and Benefits:

$90,000 to $110,000 per year, depending on education and experience.

Benefits include:

• • Medical Insurance - Company will pay the premium for Employee Only Tier on the HSA plan
  • Dental Insurance
  • Vision Insurance
  • Life and Disability Insurance
  • HSA (Required High Deductible Medical Plan to be eligible)
  • FSA 
  • Education Reimbursement 
  • 401K matching 
  • Employee Assistance Program (EAP)
  • 11 paid Holidays

This is an opportunity to play a key role in a dynamic organization. Apply today!