As part of any recruitment process, Atlanta Flooring Design Centers (AFDC) collects and processes personal data relating to job applicants. Our organization is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information do we collect?

AFDC collects a range of information about you.

This includes, but is not limited to:

• your name, address and contact details, including email address and telephone numbers
• details of your qualifications, skills, experience and employment history;
• whether or not you have a disability for which AFDC needs to make reasonable adjustments during the recruitment process
• information about your entitlement to work in the USA

AFDC may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, or collected through interviews or other forms of assessment.

We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

Why does AFDC process personal data?

We need to process data to take steps with your consent during the application process and or prior to you becoming and AFDC employee.

In some cases, we need to process data to ensure that we are complying with its legal obligations. For example, it is mandatory to check a successful applicant's eligibility to work in the USA before employment starts.

AFDC has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job.

If your application is unsuccessful, AFDC may keep your personal data on file in case there are future employment opportunities for which you may be suited. We will ask for your consent before it keeps your data for this purpose, and you are free to withdraw your consent at any time.

Who has access to data?

Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks.

How does AFDC protect data?

We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

For how long does AFDC keep data?

If your application for employment is unsuccessful, we will hold your data on file for 6 (six) months after the end of the relevant recruitment process. If you agree to allow us to keep your personal data on file, we will hold your data on file for a further 6 (six) months for consideration for future employment opportunities. At the end of that period, or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your Human Resources file (electronic and paper based) and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights

As a data subject, you have several rights. You can:

• access and obtain a copy of your data on request;
• require AFDC to change incorrect or incomplete data;
• require AFDC to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing
• object to the processing of your data where AFDC is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact our Human Resources Department

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to AFDC during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.