OUR COMMUNITY
We live in a world where division, disparity, and poverty affect everyone. When we unite as changemakers at Greater Twin Cities United Way we can disrupt systems, unlock human potential, change narratives, create equitable solutions, and advocate for policies that result in lasting change.
As an interconnected community focused on equity and inclusion, we can draw from our best minds, courageous leaders, responsive services and collaborative partnerships, and bring forth working solutions to shape our future together.
Your Role in Participating: Human Resources Specialist
Your Department: Human Resources
Your Reporting Manager: Senior Manager, Employee Experience
OUR MISSION AND VALUES
Mission: Unite changemakers, advocate for social good and develop solutions to address the challenges no one can solve alone.
Values: Equity, collaboration, agility, and transparency
PRIMARY PURPOSE OF YOUR ROLE
The HR Specialist will play a vital role within our dynamic HR team, focusing on the onboarding of new employees. This includes coordinating onboarding calendars and orientation schedules in collaboration with People Leaders to ensure a smooth and positive transition for new hires. Additionally, the HR Specialist will utilize our HRIS system (UKG) to enter and maintain employee data, pull reports, manage job postings, and correspond with applicants. Other key responsibilities include scheduling, offboarding and exit surveys, partnering with vendors, and contributing to various HR initiatives throughout the year.
ROLE ACCOUNTABILITIES
Onboarding & Offboarding (45%)
- Administer new employee entry in the HRIS and gather necessary paperwork and documents for hire
- Execute onboarding strategies inclusive of meeting with key stakeholders (People Leader & new hires) prior to hire and throughout orientation process
- Coordinate training scheduling with cross-functional teams across the organization
- Provide offboarding transition support and administer employee exit survey
- Provide excellent customer service, responding to questions from staff in a timely manner
Administrative Support (55%)
- Update and maintain our HRIS data (currently using Paycom, transitioning to UKG in Q4 2024), vendor portals and organizational charts with employee changes to ensure data accuracy and consistency
- Support recruitment efforts by posting jobs, candidate correspondence, scheduling candidate interviews and dispositioning candidates
- Assemble PowerPoint presentations for All Staff meetings and communication at other key meetings
- Manage HR department data on the HUB (internal employee communication portal)
- Develop and produce ad-hoc reports, ensuring accurate, meaningful, and timely information
- Support training administration
- Serve as backup to payroll processing as needed
- Support other organizational & HR initiatives that arise throughout the year (e.g. performance management cycles, open enrollment, training scheduling, events, etc.)
