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Administrative Assistant-(HRA) Prospect

Job Details

Bronx, NY
Full Time
High School
$16.60 - $16.92 Hourly
Negligible
Admin - Clerical

Description

Comunilife Inc. is looking for an experienced Administrative Assistant to support its Bronx Congregate Program, Prospect Residence. The Administrative Assistant is responsible for the office administrative functions of the congregate housing program including maintaining leases, client entitlements, answering telephones, and typing memorandums. The Administrative Assistant develops, modifies, improves and implements procurement policies and procedures, orders office supplies, and prepares and maintains related program Office reports/records. Reports to the Assistant Director, Clinical Supervisor or Program Director. This position is eligible for Comunilife's generous benefits and paid time off package.
 
Schedule:
Mon.-Fri. 8am-5pm
 
Essential Duties:
  • Screen all incoming calls and respond to routine inquiries.
  • Prepare minutes of meetings, notices, special reports, correspondence and packaging of resource material as required, for various program activities.
  • Establish and maintain an organized filing systems record all contracts, proposals program files, correspondence, documents and reports.
  • Assist in material preparation and logistics for program meetings.
  • Update and maintain various resources and mailing lists. Maintain client entitlements, leases, and other fiscal functions.
  • Review, sort, distribute and respond to daily incoming mail for Assistant Director.
  • Prepare transmittal office supplies and purchases from hardware store and other vendors. Follows Comunilife procurement and petty cash procedures.
  • Prepare the purchase orders for the office supplies, as needed and client needs as directed by the Assistant Director.
  • Operate a computer to enter, retrieve, review, or modify data; utilizing word processing, database, and software programs.

Qualifications

Education and Experience Requirement(s)
 
Minimum High School Diploma with strong computer skills; Familiarity with Microsoft Word, Excel and other commonly used software required. Bilingual in Spanish/English a plus. Experience in HIV/AIDS adult population, health and/or human service environment, bilingual (Spanish) preferred. Familiarity with government procedures, fiscal functions helpful. Knowledge of HIV/AIDS, homeless related information and issues, a plus.
 
Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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