Administrative Assistant-(DOHMH) Woodhull II

Comunilife Inc. is looking for an Administrative Assistant to support its DOHMH funded congregate program in Brooklyn, Woodhjull II Residence. In this role, you will be responsible for the provision of Administrative service with or on behalf of clients, staff and agency-wide including, but not limited to rent collection, metro card and petty cash reporting, distribution and reconciliation, recording staff meeting minutes. The Administrative Assistant will be responsible for increasing knowledge and understanding related to the Multicultural Relational Approach and use in engagements with clients and staff. This position is eligible for Comunilife's generous benefit and paid time off package.

Schedule: 

Mon.-Fri. 8am-5pm

Essential Duties

• Prepares weekly occupancy and monthly reports, if necessary.

• Maintains meeting minutes: staff, security, community, morning meetings, etc.

• Using Culturally Adaptive Cognitive Behavioral Therapy and motivational interviewing techniques, assists and engages with the clients in their recovery from drug and alcohol use and mental illness disorders and helps client maintain their housing.

• Screens all incoming calls and respond to routine inquiries.

• Tracks and distribute employee paychecks

• Establishes and maintains an organized filing system; recording all contracts, proposals program files, correspondence, documents, and reports.

• Attends regular scheduled staff meetings and in-service/outside trainings;

• Meets monthly for supervision with Program Director.

• Assists with the completion of lease renewals.

• Develops and distributes activity and staff schedules.

• Records, distributes and reconciles petty cash with Program Director’s approval.

• Completes and submits payment requests for program and maintenance supplies; completes all purchase requisitions. Orders program supplies online with the approval of the Program Director.

• Archives site agency forms and charts (discharge, client sign in and out sheet, shift reports, incident reports, invoices, etc.)

• Uses database to track client rent payments and arrears as requested by the Program Director.

• Operates computerize systems to enter, retrieve, review, or modify data; utilizing word processing, database, and software programs, including AWARDS, and Salesforce.

• Oversees client and agency activities and events in coordination with Program Director and other departments.

Qualifications

High School diploma with commensurate experience providing administrative support in a residential setting required; Associates degree preferred. Prefer Bilingual (Spanish).

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.