Associate Director of Student Engagement

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking an Associate Director of Student Engagement to join our team!

Summary: 

The Associate Director of Student Engagement person serves under the general supervision of the Director of Student Engagement for Campus Activities and Events.  This role is primarily responsible for oversight of all campus activities and events. They will assist the College in implementing major student social programming initiatives and advise all student groups working on planning campus events. This position is a full-time, 12-month, 40 hours-per-week administrative faculty appointment. 

Essential Functions:

Contribute to the overall vision and leadership of the Office of Student Engagement

• Assist the Director with reviewing practices, policies, and initiatives associated with the Department to ensure that they promote a culture of diversity and inclusion and meet the needs of diverse student populations
• Participate in the annual Student Affairs Divisional and Office of Student Engagement strategic planning and annual reporting efforts.

Advise student programming groups

• Serve as the staff liaison for 40+ student organizations. Implement annual processes, including roster updates to the student engagement platform system, provisional and complete charter applications, funding requests, etc.
• Create, implement, and assess training for student organizations to include student organization policies, procedures, and utilization of the student engagement platform system.
• Provide budget oversight for all student organization funding.

Coordinate signature, annual Earlham College events

• Coordinate/plan, implement and evaluate formal campus-wide events, including Orientation Weekend Involvement Fair, Welcome Week, Homecoming/Family Weekend, Concerts, and Springfest.
• Successfully collaborate with academic affairs to coordinate and implement EPIC Expo, Commencement, etc.

Provide oversight for social event planning and policy efforts

• Serve as a trained administrator of 25Live to assist campus departments and student groups connected to this role in planning campus-wide events.
• Work with the Registrar's Office to cohesively manage space utilization.
• Provide day-to-day support for 25 Live, including troubleshooting software issues, providing on-site assistance for users, updating location information, building event and cabinet frameworks, setting cabinet constraints, cabinet security, and coordinating scheduling data with 25 Live and System Administrators. 
• Train new 25 Live users in making reservation requests.  Create user-friendly tools (documentation, videos, etc.) to assist and support training for all users.
• Work with Academic Affairs and Registrar's Office in scheduling semester course locations

Other Duties

• Required to attend events providing on-site support for the Director, including working outside regular work hours, 8:00 am- 5:00 pm, Monday through Friday.
• Assist the Director with the day-to-day operation of the Runyan Student Center; lead the overall management and development of the Student Center student building staff and information desk attendants; including recruitment, training, evaluation, and supervision, and consistently ensuring policies and procedures are adhered to
• Assist the Director with other duties as assigned.

• Master's degree in Student Affairs or related field preferred; Bachelor’s Degree plus a commensurate level of experience and training will be considered;
• 2+ years of experience working in Student Activities or a related Student Life area preferred.
• Strong computer skills, including the ability to use Microsoft Office Suite or other complex software systems

Benefits Working at Earlham:

• Medical, Dental, and Vision Insurance*
• Company paid Long-Term Disability after 1 year of full-time service*
• Basic and Voluntary Life insurance*
• Employee Assistance Program*
• Campus Store Discount
• Free ticket vouchers for Richmond Symphony Orchestra
• Wellness Center Free Membership or Discount for eligible employees
• Athletic Games-Free entry to all home games
• Free entry into most Theatre/Music shows
• Tuition Benefits for Immediate Family for eligible employees*
• 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
• Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID

*All employee benefit offerings are subject to employee eligibility per plan documents.

The review of applications will begin immediately and continue until the position is filled.

To Apply

• Please submit the following application materials through our  Earlham Careers Portal
• Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
• Resume
• List of Three References with Contact Information

Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.