Human Resources Administrative Assistant

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking a Human Resources Administrative Assistant to join our team!

Summary: 

The Administrative Assistant for Human Resources plays a vital role in supporting the department's operational effectiveness by managing communications, overseeing documentation processes, and facilitating key projects. This position requires a proactive individual with excellent organizational and multitasking skills, capable of handling sensitive information and coordinating various HR initiatives in a dynamic environment.

Primary Duties and Responsibilities:

• Serve as the first point of contact for general HR inquiries and internal/external communications.
• Manage daily office operations, including scheduling, procurement of supplies, and logistical arrangements for meetings and events.
• Support HR staff with the facilitation of onboarding and offboarding, benefit enrollments, employee engagement initiatives, and recognition programs.
• Audit and maintain organized employee records (physical and digital) to ensure compliance with institutional and legal standards.
• Oversee and conduct background checks for employees and students.
• Prepare and distribute HR reports, track expenditures, and assist with budget oversight.
• Coordinate special projects, ensuring timely execution and collaboration across teams.
• Facilitate internal communications through newsletters, announcements, and updates.
• Maintain and update campus directories as needed.
• Handle other duties as assigned while fostering a welcoming and supportive atmosphere for employees and visitors.

• High School Diploma or equivalent required; additional education or HR-related certification is a plus.
• Previous experience in an administrative support role, preferably in HR or a related field.
• Proficiency in Microsoft Office Suite and a willingness to learn new systems.
• Strong organizational, time management, and problem-solving skills, with a demonstrated ability to prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication skills, with the ability to handle confidential information with discretion.

• A team player with a positive attitude and a proactive approach to problem-solving.

Benefits Working at Earlham:

• Medical, Dental, and Vision Insurance*
• Company paid Long-Term Disability after 1 year of full-time service*
• Basic and Voluntary Life insurance*
• Employee Assistance Program*
• Campus Store Discount
• Free ticket vouchers for Richmond Symphony Orchestra
• Wellness Center Free Membership or Discount for eligible employees
• Athletic Games-Free entry to all home games
• Free entry into most Theatre/Music shows
• Tuition Benefits for Immediate Family for eligible employees*
• 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
• Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID

*All employee benefit offerings are subject to employee eligibility per plan documents.

The review of applications will begin immediately and continue until the position is filled.

To Apply

• Please submit the following application materials through our  Earlham Careers Portal
• Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
• Resume
• List of Three References with Contact Information

Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.