Senior Administrative Assistant to the Vice President for Marketing and Communications

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking a Senior Administrative Assistant to the Vice President for Marketing and Communications to join our team!

Summary: 

The Senior Administrative Assistant is the primary staff support person to the Vice President of Marketing and Communications and the Office of Marketing and Communications at Earlham College. This role also provides significant support for college events, including scheduling and logistics.

Primary Duties & Responsibilities:

• Provide administrative support to the Vice President for Marketing and Communications at Earlham College.

• Maintain the calendar of the Vice President for Marketing and Communications.
• Collect and prepare materials for the Enrollment Management and Marketing and Communications portions of the Board Book.

• Provide receptionist and secretarial duties: answer and direct questions from faculty, staff and other campus guests via phone, email and in person. Order supplies and specialty equipment.

• Collaborate with other assistants as needed.

• Organize and reconcile all budgets for the Office of Marketing and Communications.

• Maintain financial records and files (invoices, purchase orders, credit card purchases, check warrants and petty cash).

• Reformat, create and proofread documents, letters, and other materials as needed.

• Make photocopies and scan documents.

• Organize travel, lodging, registration, meetings etc., for the vice president and for visitors to campus as needed.

• Organize departmental gatherings, student and alumni focus groups and other gatherings as requested by the vice president.

• Exemplify a professional and friendly atmosphere.

• Perform other duties as assigned.

• A high school diploma or GED certification is required; an associate degree or one to two years of experience working in a post-secondary academic environment is preferred.
• Proficiency in Microsoft Office applications (Word and Excel), and ability to learn other computer software programs; facility with basic HTML for web pages, email and calendar.
• Must be able to work with minimal supervision and have the ability to multitask: handling several responsibilities at one time with potentially conflicting deadlines.
• Excellent oral and written communication skills.  
• Demonstrated sensitivity to confidential matters.
• Comfort with and a commitment to working in a diverse, international campus environment.

Benefits Working at Earlham:

• Medical, Dental, and Vision Insurance*
• Company paid Long-Term Disability after 1 year of full-time service*
• Basic and Voluntary Life insurance*
• Employee Assistance Program*
• Campus Store Discount
• Free ticket vouchers for Richmond Symphony Orchestra
• Wellness Center Free Membership or Discount for eligible employees
• Athletic Games-Free entry to all home games
• Free entry into most Theatre/Music shows
• Tuition Benefits for Immediate Family for eligible employees*
• 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
• Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID

*All employee benefit offerings are subject to employee eligibility per plan documents.

The review of applications will begin immediately and continue until the position is filled.

To Apply

• Please submit the following application materials through our  Earlham Careers Portal
• Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
• Resume
• List of Three References with Contact Information

Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.