Director of Recruitment and Admissions-ESR

Earlham School of Religion (ESR), is a seminary in the Quaker tradition; located in Richmond, Indiana, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Earlham School of Religion is hiring a Director of Recruitment and Admissions

Job Summary: 

The ESR Director of Recruitment and Admissions reports to the Dean and operates within the Admissions Policy as set by the Dean and Faculty. The Director of Recruitment and Admissions bears primary responsibility for identifying and recruiting quality students for the 2024-2025 academic year.

Primary Duties and Responsibilities:

Major Responsibilities:

• Develop and maintain a written strategic plan for student recruitment in cooperation with the Dean including components of demographics, goals for contacts, applications, admits, and enrolled students, and recruitment activities;
• Work cooperatively to create a unified plan of communication and engagement with constituents.
• Research and develop effective strategies for recruiting graduate students via the internet, visitation, and print media that will support the goals for contacts and applications.
• Coordinate advertising, marketing materials, both print and digital, sponsorships, and memberships that contribute to recruiting new students; Coordinate with EC MarCom and ITS regarding the ESR website.
• Represent ESR at events, or coordinate for another person to attend (reach out to students/alumni/faculty, schedule and make arrangements, prepare tabling packets, mail them out, track signs and marketing materials).
• Create a positive first impression with persons interested in ESR, practicing active listening and questioning in an effort to help the discernment process of prospective students.
• Conduct recruitment and admission activities within the approved budge
• General supervision of the Admissions office activities.
• Supervise the use of the electronic prospective student database.
• Contact and cultivate relationships with identified prospective students including vocational and educational discernment as appropriate, and accurately representing the mission and purpose of ESR as a Christian seminary committed to preparation for ministry of all qualified students willing to study within the context of ESR’s stated mission and purpose
• Coordinate on-campus and virtual visits for interested potential students;
• Within the Financial Aid policy and in consultation with the Dean and Director of Operations select Cooper and other scholarship recipients
• Take responsibility for planning new student orientation along with the Director of Student Services. When appropriate, this includes working with peers at Bethany for a joint orientation
• Be an active, visible member of the ESR community.
• Serve on ESR and Earlham committees as needed.

Job Specific Duties:

• Coordinate advertising, sponsorships, and memberships that contribute to recruiting new students
• Create or co-create all marketing components, both print and digital, including the ESR website, brochures, social media posts, etc.
• Respond to and follow up with all interest requests via phone, email and slate
• Meet via Zoom or in person with prospective applicants and applicants to help them discern their goals and plans
• Communicate with applicants during the application process
• Process all application materials and components that are not automatically uploaded in Slate, including fees, background checks, transcripts and some references.
• Download the application and share them with the Admissions Committee for review; follow up with the committee and the applicants
• Enter new students into Banner
• Coordinate and present New Student Orientation
• Represent ESR at events, or coordinate for another rep to attend (reach out to students/alumni/faculty, schedule and make arrangements, prepare tabling packets, mail them to the rep, track signs and marketing materials)
• Communicate and coordinate with EC MarCom and ITS regarding the ESR Website, Slate, and Banner (updates, troubleshooting, etc.)
• Contribute to the updates of the ESR catalog and student handbook
• Assist with onboarding new staff/faculty
• Attend ESR faculty meetings
• Meet weekly with Director of Business & Student Services, Seminary Registrar, Director of Communications, Director of Development, the Dean and the Assistant to the Dean
• Participate in at least one ESR and one EC committee
• Attend ESR events
• Serve as back up for the Director of Business & Student Services, Seminary Registrar, Director of Communications, Director of Development, and the Assistant to the Dean as needed

• B.A. degree required. M.Div. or M.Min. strongly preferred;
• A Valid Driver’s License is required with 2 or more years of driving history.
• Understand the value of theological education, the diversity of Friends and the wider Church, and the Quaker understanding of universal ministry;
• Outgoing, available for frequent travel, and at ease in unfamiliar public settings;
• Creativity, strong organizational, communication, and personal skills are essential
• Self-starter, good listener, speaker, and writer
• Able to work independently while being part of a team effort.
• Be a positive example and resource to all ESR Students

Benefits Working at Earlham:

• Medical, Dental, and Vision Insurance*
• Company paid Long-Term Disability after 1 year of full-time service*
• Basic and Voluntary Life insurance*
• Employee Assistance Program*
• Campus Store Discount
• Free ticket vouchers for Richmond Symphony Orchestra
• Wellness Center Free Membership or Discount for eligible employees
• Athletic Games-Free entry to all home games
• Free entry into most Theatre/Music shows
• Tuition Benefits for Immediate Family for eligible employees*
• 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
• Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID

*All employee benefit offerings are subject to employee eligibility per plan documents.

Please Note: This positing will remain open until filled.

To Apply:

• Please submit the following application materials through our Careers Portal:
• Resume
• Cover letter - Please address your thinking and experience with matters of
  Diversity, Equity and Inclusion, as it relates and specifically pertains to this
  position.
• List of Three Professional References with Contact Information

Earlham School of Religion / Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

Earlham's Work Authorization Policy

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