Conference Event Coordinator and Property Steward

Conference Event Coordinator and Property Steward

The Minnesota Conference of The United Methodist Church seeks a mission focused person for the role of Conference Event Coordinator and Property Steward. The person in this role will collaborate with conference leaders in the planning of events and in the caring for properties. This position is responsible for coordinating conference-wide events (virtual, hybrid and in-person), with tasks that include but are not limited to collaborating with others from initial planning of the event to any post-event responsibilities. This person will also provide administrative support to care for property that is owned or leased by the Minnesota Conference, including the conference office, episcopal residence, and properties held by the Conference Board of Trustees. The Conference Event Coordinator and Property Steward will be rooted in Jesus, grounded in Wesleyan theology, committed to inclusion of all persons and engaged in the work of justice and reconciliation. This is a full-time hybrid position that involves occasional travel within the Conference area.

Essential Functions

• Coordinate events and steward properties for the Minnesota Conference in a way that aims to REACH (Resource. Equip. Align. Connect. Herald.) in all related ministries.
• Coordinate the logistical planning and execution of the Annual Conference Session and all conference events (in person, hybrid and virtual events) with attention given to ABIDE (Accessibility, Belonging, Inclusion, Diversity, Equity). Responsibilities include but are not limited to securing suitable locations, designing and overseeing registration and fees, negotiating and meeting requirements of applicable contracts, managing expenses, preparing for post-event tear-down, and designing surveys for post-event feedback. 
• Work with the Office of Communications to ensure event listings and registration for conference events are included on the web site.
• Work closely with the Chief Financial Officer, Board of Trustees, Assistant to the Bishop for Connectional Ministries and other conference leaders to arrange for maintenance, administrative tasks, or other special projects related to conference owned properties.
• Support Conference Superintendents and District Committees on Building and Location as requested related to properties in transition.
• Serve as building contact and liaison for the Minnesota Conference offices and the building lessor.
• Create and maintain clear and transparent processes in all related ministries that are congruent with the current mission, vision, and values of the Minnesota Conference.
• Integrate conference racial justice initiatives, promote the full inclusion of all people, and contribute to a culture where all voices and ideas are welcomed in all related ministries.
• Share stories that highlight the organic, spirit-led nature of related ministries.
• Other duties as assigned.

• An Associates Degree is required.
• A minimum of 1-3 years of relevant experience in an office environment is required.
• Proficiency in Microsoft Office (Word, Excel, Power Point etc.).
• Administrative skills, including budgeting, research, project management, and basic technological competency.
• Proven ability to manage multiple projects, negotiate contracts, and meet deadlines.
• Ability to work independently as well as collaboratively as a member of a team.
• Detail-oriented individual that is organized and takes initiative.
• Highly motivated to accomplish goals and solve problems creatively and resourcefully.  
• Must be able to maintain strict confidentiality.   
• Knowledge of the structure and polity of The United Methodist Church is strongly desired.  
• Must be able to lift and move items weighing up to 30 pounds.

Email resume and cover letter to: jobs@minnesotaumc.org

Closing Date: January 12, 2025

The Minnesota Annual Conference of The United Methodist Church is an Equal Opportunity Employer and actively seeks and encourages applications from minorities, women, and individuals with disabilities. All offers of employment are subject to the applicant successfully completing background, reference, and other applicable checks.

No Staffing Agencies or Recruitment Firms