Site Director

POSITION SUMMARY:

The person selected for this position will be under the direct supervision of the Branch Executive Director and will be responsible for providing an appropriately safe, caring and enriching environment for the children enrolled in the YMCA After-School programs. Site Directors are responsible for conducting themselves in an appropriate manner, setting an example for children, parents and co-workers by reflecting the YMCA core values of caring, honesty, respect and responsibility. Site Directors are responsible for complying with best practices as set by YUSA, the State of Alabama, and Tuscaloosa City School System, and will assist in ensuring that staff adheres to all YMCA Childcare Policies and Procedures.

OUR CULTURE: 
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.  We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

• Work in a team environment and encourage open communication regarding concerns/issues with children, parents or co-workers.
• Adhere to policies as stated in the YMCA Childcare Policies and Procedures Manual and in subsequent YMCA trainings and meetings
• Attend staff meetings as scheduled.
• Maintain open communication with the Executive Director 
• Initiate and maintain positive relationships with school staff including principal, secretaries, custodial staff and teachers of key importance to the after school programs
• Keep a consistent headcount on all children present at site;
• communicate changes with all other staff Assist in maintaining clean-up schedules; including janitorial duties necessary to maintain the cleanliness of the school facility and YMCA vans
• Comply with the “checks and balances” system to ensure that clean-up is done EVERYDAY
• Maintain accurate documentation of attendance, absences and emergency information on each child
• Comply with all emergency procedures appropriate to the site and in conformity with procedures adopted by emergency service authorities to ensure the safety of the children and staff
• Maintain all supplies, equipment and materials;
• Inform the Executive Director when new/additional supplies are needed
• Ensure that all staff and children are respectful of school property; ensure all school rules are followed

RESPONSIBILITIES WHEN INTERACTING WITH CHILDREN:

• Consistently demonstrate positive interaction with all children; talk to them and treat them with dignity and respect
• Consistently demonstrate positive discipline; teach and redirect rather than scolding or reprimanding them; firmly and consistently enforce the rules; ensure that redirection is natural consequence to violation
• Express clear expectations and hold children accountable for adhering to them
• Help children to develop a positive self-esteem and sense of self-worth
• Consistently demonstrate and reinforce the values of caring, respect, honesty and responsibility

RESPONSIBILITIES WHEN INTERACTING WITH PARENTS:

• Positively ID parents before releasing children (picture ID necessary until you can personally identify them)
• Introduce yourself to parents and communicate with them regularly regarding program information: schedule changes, permission slips Communicate on a daily basis regarding the behavior of their children positive and negative (make sure to have parents review and sign corrective behavior reports)
• Encourage parents to participate or volunteer in special events or on field trips
• Express appreciation for their interest in their child(s) participation in the program

SUPERVISORY RESPONSIBILITIES:

• Meet deadlines in the planning and implementation of the monthly or weekly calendars for programs which includes the creation and daily adherence of engaging, enriching programming
• Create formal staff meeting agendas as needed to address staff issues
• Effectively direct, supervise and evaluate job performance of all counselors/assistant directors in your program
• Responsibly supervise all counselors/assistant directors and ensure all are adhering to the appropriate program policies and procedures
• Be a support for counselors/assistant directors;
• be impartial and fair;
• create a team environment and encourage open communication regarding concerns/issues with children, parents or co-workers.
• Schedule mandatory site meetings with counselors/assistant directors as needed.
• Communicate clearly staff expectations and follow up to ensure compliance
• Communicate with the Child Development Director to discuss general progress of the program; immediately regarding incident/behavior reports on children or with staff concerns;
• Relay pertinent information in a timely manner to all staff at your program
• Assist Branch Executive Director by witnessing and documenting personnel matters;
• Assist with assigned administrative tasks including documentation of procedures and policies.   
• Create a “checks and balances” to ensure that clean-up is done EVERYDAY, without exception and that the responsibilities are distributed equally among all staff.
• Maintain accurate documentation of attendance, absences and emergency information on each child;
• Maintain all other records regarding schedule changes, behavior and incident reports
• Effectively implement emergency procedures appropriate to the site and in conformity with procedures adopted by emergency service authorities to ensure the safety of the children and staff
• Take care of all supplies, equipment and materials; be respectful of school property; ensure all school rules are followed

QUALIFICATIONS:

• Bachelor's degree in related field or equivalent experience.
• One to two years related experience (e.g., supervisor or coordinator of child care programs) preferred.
• Minimum age of 21.
• Within 30 days of hire, completion of Child Abuse Prevention, Working with Program Volunteers, CPR, First Aid, AED, and Bloodborne Pathogens training.
• Fulfillment of state-specific hiring standards and completion of YMCA program-specific training.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

KNOWLEDGE/EXPERIENCE: Must have the ability to demonstrate and/or show competency in the following areas:

• Planning and implementing age appropriate, enriching activities.  
• Supervising youth and presenting positive role modeling through all interactions with program participants.
• Meeting program goals as outlined in the Childcare Policies and Procedures Manual
• To keep confidences, loyalties and practice professionalism
• Being reliable and dependable Be 21+ years old, and able to drive safely and within the required posted speed limit, have a valid license, current insurance, and a clean driving record;
• Working with budgets and program administration
• Working a flexible schedule to meet program staffing/planning needs.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee needs sufficient strength, agility and mobility to perform essential functions and to safely supervise program activities.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds. 
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.
• Exercising mature judgment and sound decision making.
• Communicating effectively both orally and in writing.
• Learning, following and enforcing local Y and national guidelines related to internal policies.

PROFESSIONAL EXPECTATIONS: The Site Director will present a competent and positive image of The Tuscaloosa YMCA through the professional and safe coordination of all Child Care programming, quantified by completion of the key areas of responsibility and continuous improvement of the systems. In addition, the Site Director will exhibit and represent behaviors consistent with the expectations within the YMCA competency guidelines listed below:

• Accepts and demonstrates the Y’s values.
• Demonstrates a desire to serve others and fulfill community needs.  
• Works effectively with people of different backgrounds, abilities, opinions, and perceptions. 
• Builds rapport and relates well to others.  
• Makes sound judgments, and transfers learning from one situation to another. 
• Embraces new approaches and discovers ideas to create a better member experience. 
• Strives to meet or exceed goals and deliver a high-value experience for participants.  
• Pursues self-development that enhances job performance. 
• Demonstrates an openness to change, and seeks opportunities in the change process.