Administrative Specialist Job Responsibilities:
Provides various office and cross-functional services by implementing systems, procedures, and policies, and monitoring administrative projects driven by the Department of Operations and the Executive Director.
Administrative Specialist Job Duties:
- Maintains administrative workflow by evaluating methods, exploring cost saving measures and developing reporting procedures.
- Works with Director of Operations in creating and revising systems and procedures by analyzing operating practices and identifying and implementing new solutions for the office and other areas under Department of Operations management.
- Supports Director of Operations in drafting internal policies, contracts, standard operating procedures, memos, etc.
- Coordinates procurement process for office supply inventory and other needs as assigned.
- Takes initiative in resolving administrative problems by proactively analyzing information, identifying issues, and communicating solutions.
- Coordinates communication with external vendors in aspects related to office operations.
- Serves as the Board of Directors administrative liaison and assists the Executive Director with administrative needs. This includes being responsible for scheduling Board and/or Committee meetings (before and after regular office hours, if needed), coordinating communications with Board Members, transcribing confidential minutes, etc
