Compliance Assistant

Organization Summary

The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.

Mission
The primary mission of the LA Conservation Corps is to provide at-risk young adults with opportunities for success through job skills training, education and work experience with an emphasis on conservation and service projects that benefit the community.

Position Summary

Reporting to the Compliance Officer & General Counsel, the Compliance Assistant position contributes to the organization’s success by ensuring that the organization is in compliance with all contractual obligations. The position is responsible for organizing and maintaining all contract files, maintaining and updating internal contract tracking tools, managing all contract reporting deadlines, drafting contract summary sheets, drafting minor agency agreements, assisting with internal and external audits, and implementing records retention policies and practices. 

Essential Responsibilities

• Organize Compliance department’s contracts and related records,
• Assist with monitoring compliance with all contract reporting requirements.
• Maintain and update contract tracking systems and contract database in Sage. 
• Prepare summaries of contractual agreements.
• Assist with the coordination of audits or monitoring reviews by funders.
• Assist with responding to requests from external auditors and program monitors.
• Assist with conducting internal and external site reviews and audits to monitor compliance with organizational policies and procedures and contractual obligations.
• Monitor electronic and physical record retention processes including file organization and cataloging.
• Manage compliance calendar, assist with scheduling site visits, internal and external auditing deadlines, and compliance training.

Please note that this job description is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice.

Minimum Requirements/Qualifications

• Demonstrate excellent analytical skills characterized by identifying, assimilating and comprehending the critical elements of various situations, and extracting and interpreting the implications of courses of action.
• Demonstrate excellent communication and presentation skills (verbal and written) characterized by actively listening and ensuring respectful two-way communication.
• Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.
• Demonstrate strong time management skills and a high level of attention to detail.
• Demonstrate a high level of accountability, responsibility and dependability.
• Demonstrate teamwork through cooperation and collaboration with others.
• Demonstrate a positive attitude, self-discipline and self-awareness.
• Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.
• Ability to accept, direct and perform responsibilities and assigned tasks as a team member in support of the overall project.
• Ability to explain policies, procedures and directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.
• Ability to structure tasks, establish priorities and set goals.
• Ability to effectively perform the physical requirements of the job, as well as train others in the same.
• Ability to effectively provide presentations, work demonstrations and instruction to others to promote and establish of culture of safety.
• Ability to balance competing priorities and multiple stakeholders.
• Ability to work independently.
• Intermediate level of computer skills (Microsoft Office environment including Excel, Word, and PowerPoint), software knowledge and Internet research ability.
• High level of interpersonal skills, integrity and the ability to keep information confidential.
• Uses good judgment; evaluates alternatives in the achievement of quality outcomes. 
• Results-/Solution-oriented; flexible.
• Passion for the Corps and ability to articulate its mission.

Education/Experience

• High School Diploma (from an accredited institution).
• A minimum of one (1) year of experience in quality assurance, database management, audits, contract compliance, and working in the areas of contracts and grants management.
• Experience with information management systems for data collection and reporting purposes.
• Experience with Excel, Word, PowerPoint, Teams, SharePoint, Adobe.

• Bachelor’s degree (from an accredited institution) in a related field, preferred.
• Experience in nonprofit contract compliance, working in the areas of contracts and government grant management, preferred.
• Previous experience working  as a secretary or in the non-profit or public sector, preferred.

Other Duties and Requirements

• Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility).
• Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment. 

• If a private vehicle is utilized for company purposes validation of a California Class C Driver’s License, validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the state of California. 

• Reference checks will be conducted; employment is contingent upon receipt of acceptable references.

Salary and Benefits

• Hourly rate: $23.19 -$28.54 (reflects the entire hourly rate range). A starting hourly rate higher than $23.19 per hour is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale (hourly rate range).
• Medical, Dental, Vision Benefits with 93% employer coverage of costs for employee and 79% coverage for additional family members.  
• 3 weeks of vacation accrued per year, 11 paid Holidays and 80 hours of sick time accrued per year.  
• 401k retirement plan with match of up to 3%.

Application Procedure

Complete application and provide resume and cover letter at www.lacorps.org.  The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.

Based upon a review of your application and supportive information, applicants will be considered for the interview portion.  The interview will cover education and experience requirements.  Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.

AA/EEO Statement

It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.

LA Conservation Corps

Equal Opportunity Employer 

www.lacorps.org