JOB SUMMARY:
The Media Coordinator is responsible for effectively coordinating video and photo shoots, managing project timelines, and maintaining equipment inventory.
This is a part-time, non-exempt, position reporting to the Creative Media Manager.
JOB DUTIES & RESPONSIBILITIES
- Plan and schedule video and photo shoots, including booking locations and talent, coordinating logistics, and ensuring all necessary resources are available.
- Manage project timelines and deadlines in line with Creative Media Manager’s direction by using project management tools such as Asana.
- Create project tasks, assign responsibilities to team members, and monitor progress to ensure projects are completed on time and within budget.
- Proactively identify potential issues and obstacles to project success and take appropriate action to address them.
- Interface with talent and ensure their comfort and needs are met during shoots.
- Maintain an inventory of all equipment, including cameras, lighting, and audio gear, and coordinate repairs or replacements as needed.
- Collaborate with creative teams to understand project requirements and contribute ideas and insights to the creative process.
- Stay updated on industry trends and best practices to continuously improve project workflows and deliver high-quality results.
- Process invoices and budget worksheets for the Creative Media department.
- Organize and maintain hard copies of photo/likeness release forms and keep records digitally as well.
- Ensure the storage and archive system on EVO is running up to standard within the Creative Media department