Media Coordinator

JOB SUMMARY:

The Media Coordinator is responsible for effectively coordinating video and photo shoots, managing project timelines, and maintaining equipment inventory.

This is a part-time, non-exempt, position reporting to the Creative Media Manager.

JOB DUTIES & RESPONSIBILITIES

• Plan and schedule video and photo shoots, including booking locations and talent, coordinating logistics, and ensuring all necessary resources are available.
• Manage project timelines and deadlines in line with Creative Media Manager’s direction by using project management tools such as Asana.
• Create project tasks, assign responsibilities to team members, and monitor progress to ensure projects are completed on time and within budget.
• Proactively identify potential issues and obstacles to project success and take appropriate action to address them.
• Interface with talent and ensure their comfort and needs are met during shoots.
• Maintain an inventory of all equipment, including cameras, lighting, and audio gear, and coordinate repairs or replacements as needed.
• Collaborate with creative teams to understand project requirements and contribute ideas and insights to the creative process.
• Stay updated on industry trends and best practices to continuously improve project workflows and deliver high-quality results.
• Process invoices and budget worksheets for the Creative Media department.
• Organize and maintain hard copies of photo/likeness release forms and keep records digitally as well.
• Ensure the storage and archive system on EVO is running up to standard within the Creative Media department

JOB SKILLS & REQUIREMENTS

• Proven experience in video production, including scheduling shoots, coordinating logistics, and working with talent.
• Strong project management skills, with the ability to prioritize tasks, manage deadlines, and adapt to changing priorities.
• Proficiency with project management tools such as Asana or similar software.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external partners.
• Knowledge of creative processes and best practices in media production.
• Highly organized with great attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Flexibility to adapt to evolving project requirements and timelines.

STAFF ATTRIBUTES

• Has assurance of salvation through faith in Jesus Christ
• Has a growing relationship with the Lord, evidenced by a love for Jesus and others
• Understands, agrees with, and supports Cottonwood’s tenets of faith found on page 5 of our handbook
• Demonstrates Cottonwood’s values found on page 6 of our handbook