The Project Manager Assistant (PMA) provides support to the Land Development project management team for development projects from, and including feasibility studies, through final property disposition and HOA turnover for Holt Homes. The PMA will regularly interact with Holt project managers and other associates, primary engineers, and other consultants to support the analysis, entitlement, and development of land. Such support is integral to the Land Development Team’s focus on scheduling and budgetary control.
Company Values
- Honesty – We say what we’ll do and do what we say
- Support – We express empathy, nurture growth, offer help, and accept help
- Efficiency – We don’t cut corners, but cut waste and find the best way
- Responsiveness – We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
- Improvement – We innovate endlessly
Qualifications
- Associates degree or equivalent relevant work experience required
- Bachelor’s degree in business administration, land development or related field preferred
- Minimum of 1 year of administrative experience in Land Development, Real Estate, a Title Company, or a related field
- Possess working knowledge of the land development process
- Knowledge of or ability to quickly learn Smartsheet and other resource planning and budgeting programs
- Reliable vehicle to travel amongst different sites under development
- Valid driver’s license and clean driving record
- Proficiency in Microsoft Office software (Outlook, Word, Excel, Power Point, etc.)
- Independent self-starter and strong team member
- Maintain a professional demeanor and appearance to Holt standards
Skills
- Effectively communicate, using the English language, both orally and in writing
- Possess excellent problem solving, analytical thinking, writing, communication, and interpersonal skills
- With a sense of urgency, be able to complete assignments with attention to detail and a high degree of accuracy
- Strong follow-up skills
- Have the ability to establish priorities and manage multiple activities, by prioritizing long-term needs and maintaining inflow of daily activities
- Adaptable to an ever-changing environment
Responsibilities
- Provide various Land Development support functions, such as reviewing and coding invoices, coordinating authorized signatures for documents, processing and delivering applications, agreements, bonds, etc.
- Coordinate and schedule all departmental and interdepartmental meetings
- At the direction of project managers, prepare and process all land development contracts, including Pre-execution checklist, MSA, PSA, SFPSA, PO and change orders. The same includes securing all trade partner contract information (W-9, certificates of insurance, business licensing, etc.)
- At the direction of project managers, process and secure all bonds, including tracking and filing to Smartsheet, coordination with bonding company, and monthly review and Project Manager noticing related to bond disposition status
- For job cost reviews (JCR), download monthly JCR’s from accounting and distribute to respective project managers, route approved JCR’s for signature and file to job file and Smartsheet
- Serve as lead in Smartsheet updating, maintenance and management of reporting
- Serve as lead in Land Development data room development, maintenance and updating
- Coordinate and secure addressing for final plats, including distribution to other Holt teams
Work Environment
- Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades and brightness, and read from a computer screen for extended periods of time
- Periodically traverses rough terrain when visiting job sites to inspect developments with an estimated 10% travel to local sites
- Potential hybrid work schedule after mandatory in-office training, decided by manager
Medical Benefits
- Employer paid health, dental, and vision insurance per full-time employee
- Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance per full-time employee
- Company provided Health Reimbursement Arrangement
- Medical and Dependent Care Flexible Spending Accounts
- Family Medical Leave
- Employee Assistance Program
- Monthly Wellness Reimbursement
- 1 hour of paid sick leave per 30 hours worked
- 10 days of accumulated vacation in first year
Financial Benefits
- Annual bonus of up to 10% of salary, upon manager’s discretion
- 14 paid holidays yearly
- Company laptop
- $70 monthly cell phone reimbursement
- Employer contributes 4.5% into each employee’s 401(k)
- Well-retire 401(k) Financial Advisor
- Family Medical Leave
- Reimbursements for mileage, parking, and public transportation
- Education Assistance Program
- Home Purchase Program
- Employee Referral Program
