Payroll and Human Resources Specialist

About Us

The Fessenden School is an all boys independent day and boarding school serving 543 students in Pre-Kindergarten through 9th Grade in West Newton, MA.  The Fessenden School’s mission is to cultivate each boy’s talents and develop in balance his character, mind, and body in an inclusive and joyful community.  For more than 100 years, The Fessenden School has offered state-of-the-art facilities, curriculum, and programs specifically designed to meet the educational needs of boys.

Position Summary

The Payroll and Human Resources Specialist is a full-time position and assists the daily operations of the Business Office.  The duties include Payroll, HR, and Accounting/Billing support. This position reports to the Director of Human Resources.

Principal Duties and Responsibilities (Essential Functions)

• Payroll

  • Process biweekly and semi-monthly payrolls in Paycom.

  • Communicate with various departments to receive and streamline payroll information acquisition.

  • Train new employees on Fessenden’s payroll system (Paycom).

  • Handling payroll questions and completing any other tasks necessary for monitoring and overseeing a company's payroll process.

  • Continue to implement processes and/or technologies to improve the payroll function.

• Human Resources Support

  • Onboard new employees.

  • Notify departments of new hires and departing employees.

  • Assign electronic checklists, tasks, and trainings to employees.

  • Complete employment verifications.

  • Track employee data.

  • Assign employee letters.

• Accounting/Billing support

  • Maintain student billing accounts in Blackbaud’s Tuition Management.

  • Payment processing.

  • Journal entries and account reconciliations.

• Other support to CFO, Controller and Director of HR, as needed.

• Other duties as needed or assigned.
   

Qualifications & Skills

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

• 2-3 years payroll and/or HR experience.

• Excellent verbal and written communication skills, multilingual is a plus.

• Critical thinking skills and the ability to problem solve.

• Excellent accuracy, attention to detail, and customer service oriented.

• Ability to work independently with minimal supervision.

• Ability to work in a diverse environment, as our staff, student body and their families come from multiple countries and cultures.

• Strong organizational skills; ability to establish and manage multiple priorities.

• Strong computer and technical skills, including Excel, software proficiency and data analysis are necessary.

PREFERRED EDUCATION AND EXPERIENCE:

• Bachelor's degree in Business Administration, Human Resources, Finance or Accounting.

• Knowledge of automated financial and accounting reporting systems.

• Prior experience with billing and accounts receivables.

Physical Demands and Work Environment

The physical demands described here are representative of those that are essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The requirements for performing the duties of this position are as follows:

• Frequently required to walk, stand, sit, talk, and hear.

• Regularly required to bend, stoop, crouch and/or kneel.

• Occasionally required to lift and/or move objects weighing up to 25 pounds.

• Majority of work is performed in an office, sitting and standing for long periods.

Interested and qualified candidates should submit a cover letter, resume, and three professional references.