SUMMARY
A Project Manager I has three main areas of responsibility: Project Management, Supervisory and Business Development. In all three areas, the PM should provide a positive, encouraging environment consistent with employee ownership.
- Project Management: serves as a Project Manager for, primarily, basic to moderately complex, single/multi-discipline projects or phases. May provide technical guidance and participate in the production of deliverables.
- Supervisory: supervises and develops a team of technical professionals.
- Business Development: maintains excellent client care, cross sells BLs services and ensures additional projects are brought to BL. May be asked to participate in other BD efforts.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Project Management:
- Manages the entire project delivery process of basic to moderately complex projects and/or specific project phases including, but not limited to, schedule, scope, budget, quality and documentation. Meets or exceeds the profitability goals for the project.
- Meets all project or phase requirements including, but not limited to:
- Develops proposals with appropriate scope and fee to secure signed contract or assists the Senior PM on larger complex projects.
- Creates a project plan in Deltek, with input from other discipline managers.
- Updates the resource planner weekly.
- Holds kick-off meeting and appropriate check-ins or progress meetings all with documented meeting minutes - throughout the project.
- Assigns appropriately licensed professional and technical staff at the outset of the project.
- Assesses safety at the beginning and throughout the project.
- Confirms that all team members understand the project and their role and communicates changes and progress with the team throughout the project.
- Schedules QA/QC process and ensures checks are being done as needed throughout the project.
- Develops schedule and maintains, adjusts and communicates throughout the project.
- Follows project closeout procedure at the end of the project.
- Determines the equipment and resources needed for the project. Assigns fees and hours to project tasks.
- Secures any Sub-Consultant agreements as required for a particular project.
- Utilizes CRM, Resource Planning and other Deltek reports for management of projects and distributes to discipline managers for review.
- Reviews invoices for each project, ensuring the collection of payment occurs with respect to the Companys guidelines.
- Takes the initiative and consults with superiors on complex management and/or technical matters and on matters outside of this Project Managers skill set.
- Coordinates with phase managers/Project Managers/Directors as appropriate, if the project is multi-disciplinary, to verify progress of documents and schedules are consistent with the Project Plan (earned value assessments).
- Present or assists in presenting testimony and/or serves as the clients representative at permitting and hearing presentations if warranted. Develops and manages relationships with regulatory agencies.
- Manages and/or assists in managing, the client relationship and is usually the primary point of contact with the client or the clients representatives.
- Coordinates with Marketing Department, Accounting and Business Development Team on all project close-out phases.
- Manages project documentation control and archiving.
Supervisory:
All supervisory responsibilities shall be performed in accordance with the Companys policies and applicable law and shall include, but not be limited to, the following:
- Approves direct reports weekly timesheets, expenses and time off requests.
- Provides an evaluation to each direct report at year-end that appraises performance, assesses potential and provides a recommendation to the Project Manager Is supervisor re. financial rewards and promotions.
- Works with each direct report to create a development plan and complete a Technical Training Sheet.
- Has a quarterly check in with each direct report to review development plan progress and career goals.
- Addresses any performance issues in a timely manner with direct reports and follows up with documentation. Coordinates with Human Resources.
- Works with direct reports and other Project Managers to ensure project staff have enough work to meet billable targets.
- Has involvement in interviews, hires and trains new direct reports as needed.
Business Development:
- Provides excellent client care, develops relationship with client and asks for the next job.
- Markets other BL services to current clients.
- Works with Marketing, as needed, on formal proposals, RFQs, RFPs etc. May also represent BL at a formal interview process.
- May be asked to pursue new BD targets in collaboration with others.
- Utilizes CRM, Resource Planning and other Deltek reports for management of proposals and opportunities.
UNDERSTANDING OF:
- General understanding of local, county, state or federal governmental requirements including all codes and regulations applicable to the project and the permitting process, client requirements and standard criteria, along with acceptable discipline and industry standards and practices and understanding of Company liability.
- General understanding of practices and basic technical knowledge of other design Disciplines, including site and building materials, environmental conditions, design principles and methods for each Discipline.
- The format, structure and content of project general conditions, bid forms and bid documents, project specifications and literature. Thorough knowledge of the legal and contractual implications of project general conditions, bid forms, bid documents and specifications.
- Understanding of contract documents including a basic knowledge of the liability and contractual issues in Owner/Designer and Owner/Contractor agreements by working with the Legal Department.
- Understanding of construction administration and the construction process.
- Working knowledge of Word, Excel, and project management software (e.g. Deltek, Primavera, Microsoft Project, etc.) required. General knowledge of Revit, AutoCAD and/or other design programs is also required. Basic knowledge, of use of, or capabilities of Photoshop or Accurender or other 3D software preferred.
- Good writing, telephone, e-mail skills and knowledge of when documentation and record keeping is required and necessary.
- Occasional travel including overnight stay to other Company offices or project sites to fulfill workload demands can be expected.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Will be expected to take part in other activities than mentioned above including but not limited to Training Programs, Leadership Development, and other corporate initiatives.
EDUCATION and/or EXPERIENCE
Qualified educational degree: BS Degree or equivalent. Eight (8) or more years of experience in his or her respective Discipline or related field.
LANGUAGE SKILLS
Ability to read, analyze, and interpret technical reports, project documents for bid and construction, professional journals, technical procedures, governmental regulations, ordinances, application forms, technical plans and procedure manuals. Ability to write reports, business correspondence, procedure manuals and project documents for bid and construction. Ability to effectively communicate, correspond and present information and respond to questions or correspondence from groups, and from managers, clients, customers, the public, public agencies and commissions and outside technical personnel. Clear and concise writing and communication skills.
CERTIFICATES, LICENSES, REGISTRATIONS
Professional License in related field preferred. Maintenance of Professional License(s), if applicable.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand. The employee is occasionally required to walk; use hands to finger, handle, or feel; climb, bend and ambulate, reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
