Human Resources and Recruiting Specialist

Position Summary:

The HR and Recruiting Specialist is a critical support member of the Human Resources team, providing day-to-day recruiting and HR support to ELOS Environmental, an Aventia Company. This will include: talent acquisition, applicant tracking and HRIS administration, onboarding/offboarding, compliance, HR reporting, and more. The HR and Recruiting Specialist role will be hands-on and involved in ensuring a positive candidate and onboarding experience for new hires. They will become a super user in our HRIS Paycom, specifically with applicant tracking, onboarding, and employee data management. Talent acquisition and onboarding will make up approximately 50%-70% of the role, including job postings and ATS administration, phone screens, scheduling interviews, and onboarding.

This role will report to the Director of Human Resources and with have a dotted line to the ELOS Chief Operating Officer.

Position Responsibilities:

• Talent Acquisition
  • Lead all recruiting efforts for ELOS
  • Maintain applicant tracking system, including posting and maintaining open job requisitions
  • Drive applicant and candidate engagement through social media postings and increasing our employment brand awareness within our industry
  • Meet with hiring managers to conduct intake meetings, provide interview training, and to gather feedback throughout the recruitment process
  • Provide recommendations to managers regarding complex and challenging searches
  • Partner with Director of Human Resources to set and execute talent acquisition strategy in support of organizational goals and to identify and hire top talent
  • Conduct initial phone screens
  • Communicate with candidates and ensure a timely and positive candidate experience
  • Schedule virtual and in person interviews
  • Maintain job descriptions for all positions, working with hiring managers to update existing or create new job descriptions, as needed
  • Manage offer process including obtaining internal approvals, drafting offer letters, and extending offers to candidates
  • Streamline job board utilization, including LinkedIn and Indeed; Research and recommend cost-effective recruitment strategies
  • Provide weekly recruiting reports to ELOS and Aventia leadership
• Talent Acquisition / Employment Brand
  • Administer online reputation management (Glassdoor, Indeed, etc.) by responding to employee and candidate reviews with oversight of the Director of Human Resources
  • Utilize online platforms to increase employment brand visibility (i.e., LinkedIn posts, company and career pages, etc.)
  • Attend career fairs, university hiring events, and increase university relations to strengthen talent pipeline
• Onboarding
  • Administer all onboarding activities including: initiating onboarding process, I-9 and E-Verify administration and compliance, tax surveys, and new hire paperwork
  • Manage new hire workflow and responsibilities within Paycom; Identify opportunities to streamline the onboarding process
  • Process pre-employment background screening and drug testing; administer random drug testing program, as applicable
  • Conduct new hire orientation
  • Partner with hiring managers to schedule and plan the new hire’s onboarding and training schedule to ensure the team is prepared for the new hire’s first day and week
  • Audit the new hire process for accuracy, completion, and compliance
  • Support introduction of streamlined onboarding programs, including but not limited to a buddy program, 90-day onboarding, Employee Value Proposition (EVP), etc.
• General People & Culture Support
  • Serve as a champion of our company culture including supporting a people-first culture throughout all interactions
  • Maintain HR records and employee files while keeping files organized and maintaining strict confidentiality
  • Collaborate with HR team regarding employee inquiries, unemployment claims, and supporting employee relations matters
  • Process verifications of employment
  • Utilize HR data and compile reports from the HRIS (Paycom)
  • Assist Director of Human Resources with HR projects; Additional responsibilities, as assigned

Key Capabilities:

• Excellent verbal and written communication skills
• Strong interpersonal and collaboration skills with the ability to connect quickly with others and build trust
• Ability to work effectively with a diverse group of individuals with a mature, tactful, and flexible approach
• Excellent problem solving and decision-making utilizing sound independent judgement and discretion
• Discretion and ability to handle and maintain highly sensitive information with confidentiality
• Strong sense of urgency with a bias for action and meeting competing deadlines
• Highly responsive to colleagues and candidates via appropriate communication channels including: email, meetings, calls, and in person
• Meticulous attention to detail
• Preference and ability to work in a fast-paced, high-growth environment
• Possess a “no job too small” mindset towards work

Experience/Education Requirements:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field is strongly preferred
• Minimum of 2-4 years of human resources/recruiting experience; or 6+ years of human resources/recruiting and professional experience without a degree
• Advanced Microsoft Office Suite skills, including Excel and PowerPoint, or equivalent
• Intermediate HRIS/ATS and reporting experience, ideally Paycom
• HR certification, preferred
• Up-to-date knowledge of employment practices, federal and multi-state employment laws