Assistant Purchasing & Receiving Manager

SUMMARY

The Assistant Purchasing & Receiving Manager is responsible for overseeing the operation in the Receiving and Storeroom departments. Procurement, receipt, storage and distribution of all F&B, Housekeeping and Engineering supplies. Receives and verifies all incoming items and keeps records and creates reports on incoming and outgoing supplies by performing the duties as indicated below. Responsible for the supervision and training of receiving and storeroom clerks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supervise Receiving and Storeroom including hiring, scheduling and coaching of employees if needed
• Prepare and organize all Purchase Orders and other related paperwork
• Compares identifying information and counts, weights, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records.
• Negotiate prices with vendors as part of the competitive bid process
• Purchase all Food, beverage and controllable items for the Resort
• Maintain PAR-Stock’s and advise Purchasing Manager of increases and/or decreases deemed necessary
• Supervise and participate in monthly inventories of all food, beverage and controllable items, in coordination with kitchen and housekeeping staff
• Unpacks and examines incoming shipments, rejects damaged items, records shortages, and notifies the purchasing manager of any discrepancies. Routes items to departments.
• Coordinate and assist in special projects relating to Purchasing
• Work closely with Purchasing Manager and Executive Chef in an effort to maintain or lower Food & Beverage costs through Purchasing
• Work with Department Head in setting standards for goods required and assuring goods received meet standards
• Research new products and vendors
• Attend department meetings
• Shipping and Receiving Packages and/ or boxes, for guests, is part of this function
• Makes daily food, beverage and non-food receiving reports.
• Assume Purchasing & Receiving Manager duties and responsibilities during his/her absence
• Other duties and responsibilities may be assigned. The employee is expected to work in other areas of the hotel when needed to assist operations to perform the job duties not necessarily contained in this job description.

EDUCATION / EXPERIENCE

The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 4-year Bachelors Degree in related field preferred

• Minimum of 3 years experience in similar position in Full Service Luxury Hotel/Resort

REQUIREMENTS

• Physical demands
  • While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear
  • The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls
  • Must be able to lift and/or move up to 50 lbs

• • Position may require pushing, pulling, bending, stooping and reaching with hands and arms
• Communication
  • Ability to communicate, both verbally and written, effectively with guests, vendors and co-workers
  • Must read, write and speak the English language fluently
  • Knowledge of Spanish helpful
• Computer skills
  • Strong Microsoft Office skills with emphasis on Excel

WORK ENVIRONMENT

The work environment characteristics described here are representative of those that an employee must be able to handle to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform in this environment.

The work environment is varied. Work is performed both inside and outside. Outside can be in inclement weather including rain and warm temperatures. Inside can include exposure to extreme temperatures (walk-in coolers / freezers).

Noise level in the work environment is usually moderate.