Administrative Assistant

Basic Function:  We are looking for a detail-oriented and organized individual to join our growing team as an Administrative Assistant. This role will involve supporting various administrative functions to ensure smooth office operations, including tasks related to office management, human resources, and the front desk.

Essential Job Requirements:

• Provide general administrative support to various departments.
• Answer and direct phone calls in a polite and professional manner.
• Assist with coordinating onboarding activities and managing offboarding processes.
• Assist Human Resources as needed with documentation and data entry for new hires and departing staff.
• Provide administrative support for time reporting, scheduling, and managing timesheets for hourly employees.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Handle incoming mail, shipping requests, and inventory of office supplies.
• Maintain a clean and organized office environment.
• Assist with planning and organizing company events and team-building activities.
• Provide ad-hoc support to various departments as needed.
• Perform additional tasks as assigned by management.

Qualifications

Education:

• High School diploma or equivalent.
• A.A. or A.S. is a plus

Experience:

• 2+ years of experience in an administrative or office support role.
• Familiarity with phone systems.
• Previous experience with Microsoft Office software.
• Familiarity with blindness and/or broader disabilities issues is a plus.

License/Certification:

• N/A

Demonstrated Knowledge, Skills, and Abilities:                     

• Excellent customer service skills with a customer-focused attitude.
• Demonstrated proficiency with technology tools, including Microsoft Office suite.
• Knowledge of the organization and its mission.
• Respond promptly to customer needs and respond to requests for service and assistance.
• Professional and proper telephone etiquette.
• Communicate well with others and work with a variety of personalities.
• Professional attitude and appearance.
• The ability to multitask efficiently with excellent time management and prioritization skills.
• Comfortable managing multiple tasks in a fast-paced environment.
• Comfortable managing multiple tasks in a fast-paced environment.
• Confident in coordinating with internal teams and external vendors.
• Organized, detail-oriented, and proactive problem solver.
• Strong client interaction and communication abilities.
• Ability to recognize and handle sensitive information with confidentiality.
• Strong interpersonal skills and a proactive, can-do attitude.
• Comfortable working independently and as part of a team.

Physical Demands:

• The job requires that the employee can sit for prolonged periods.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Requirements:

• Ability to work in an office setting during weekday business hours.
• Must pass Level II background check.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.