Executive Assistant

Summary of Position

The Executive Assistant works as part of a team to provide comprehensive, high-level support to the office of the Lead Pastor, including daily operations and serving as a liaison between the Lead Pastor and members of the staff, congregation, and public. This position also handles travel planning and coordination for Steering Team members, as well as provides support to the team of executive assistants for various events and projects.

Qualifications and Requirements

• Personal integrity and evidence of ongoing spiritual growth, as required of all church employees
• Three to five years’ prior experience in supporting a senior executive or team
• Sharp attention to detail
• Ability to anticipate needs, think critically, and offer solutions
• Personable and professional, with excellent written and verbal communication skills
• Exhibits sound judgment with the ability to prioritize and make decisions
• Comfortable interacting with high-level executives
• Handles confidential matters with discretion
• Thrives in a fast-paced environment
• Excellent computer skills, including Google Apps, Gmail  and Mac Mail
• Excellent organization and time-management skills
• Servant spirit with a can-do attitude - willing to support in multiple capacities
• A member of The Summit Church or willing and able to become a member

Responsibilities

• Administrative Support to Lead Pastor:
  • Work directly with and under the supervision of the Senior Executive Assistant to support all aspects of Pastor J.D.’s ministry
  • Serve as a liaison between Pastor J.D., the Summit staff, and the public. This includes receiving and screening the phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
  • Monitor Pastor J.D.’s work phone to ensure texts and calls are responded to promptly 
  • Coordinate Pastor J.D.’s professional and personal travel (domestic and international) arrangements
  • Assist with financial responsibilities such as: credit card reconciliations, expense reports, reimbursements and paying invoices 
  • Transcribe source material and prepare documents; distribute as appropriate
  • Routinely perform a wide variety of support duties, including but not limited to printing, faxing, mail/overnight packages, copying, filing, and email/messages
  • Maintain confidential and sensitive information
• Travel Management and Support to Executive Team:
  • Coordinate travel arrangements for Steering Team members
  • Book flights, hotels, and ground transportation for upcoming trips
  • Manage flight and reservation changes and respond to travel disruptions
  • Work with Steering Team members and/or their executive assistants to determine travel needs and preferences, as well as event/trip details
  • As needed, communicate with event coordinators regarding event logistics that impact travel plans
  • Provide assistance and support to the team of executive assistants in planning and executing meetings and events for Steering Team members
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

The hours for this position are expected to be 40 hours per week. As one church that meets in many locations, there are several times throughout the year that Summit holds church-wide events in an effort to do whatever it takes to reach all people. All staff members are expected to serve at these church-wide events regardless of the positions they hold. Such events include, but are not limited to: Easter services, church-wide prayer meetings, Good Friday service, and Christmas services. Serving expectations will be communicated in advance of each event and, when possible, staff are given the opportunity to select the area in which they would like to serve.