Youth Coordinator

About the PJCC:

For more than 75 years, the Peninsula Jewish Community Center (PJCC) has worked to inspire a sense of community in San Mateo County, with over 37,000 Jewish residents. Situated between San Francisco and Palo Alto, the PJCC is among the top 10 JCCs in North America. With a 12-acre home in Foster City, the PJCC’s goal is to provide programs and services that reinforce the values and traditions the Jewish community embraces, while serving the broader community as well.

The PJCC’s Mission is that: We positively impact people’s lives, fostering belonging and meaningful connections with a diverse community, grounded in Jewish values and traditions.

Overview of the Role:

The Youth and Camp Coordinator, under the supervision of the Sr. Director of ECE, Youth and Family, is responsible for managing the PJCC’s Treehouse After School and Day Camp program enrollment, maintaining daily attendance records and reports, and tracking and submitting staff payroll. The Youth and Camp Coordinator supports family engagement initiatives, and is a key point of contact for current, new and prospective families, providing prompt response to inquiries through in-person, phone and email communications. The Youth and Camp Coordinator will support the entire Youth programs team with administrative tasks as the need arises.

Primary duties include overseeing and tracking Youth and Camp registrations, preparing rosters and daily attendance reports, processing weekly Accounts Payable and Receivable and supporting the Youth and Camp management team in administrative tasks as they relate to program registration, enrollment, and recruitment. Duties also include responding to parent inquiries, along with additional administrative and office support needs that arise.  

Essential Duties and Responsibilities:
Responsibilities include, but are not limited to the following:

• Oversee and manage program registration for all Youth and Camp programs and assist families with program registration process.
• Monitor and collect registration documents and program fees.  
• Maintain daily student attendance records.
• Track, ensure accuracy of and submit teacher payroll.
• Promptly respond to parent inquiries regarding enrollment, attendance, and other questions that may arise.
• Assist with program promotion and recruitment activities, serving as initial point of contact for prospective families.
• Handle reporting and paperwork requirements in a timely manner and maintain accurate records for department activities.  
• Prepare enrollment reports, program rosters, and client confirmation receipts for all Youth and Camp programs.  

• General office support, including customer service, mail distribution, and other administrative duties.  
• Work with Youth and Camp team to prepare and process weekly Accounts Payable and Accounts Receivable.  
• Assist with execution of contracts for outside instructors, vendors, corporate accounts, and employees.  
• Help to promote PJCC programs and events to families, including programs outside of department, to help build a stronger sense of belonging to the PJCC community.  
• Provide administrative support as needed.  

Qualifications and Skills: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, within a fast-paced and dynamic environment. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Administrative, customer service and systems management experience.  
• Can multi-task and prioritize projects in a dynamic and fast-paced environment.  

• Excellent attention to detail with strong organizational skills.  
• Demonstrated communication skills (both verbal and written).
• Ability to collaborate and communicate with a range of stakeholders including colleagues, children, and their parents.  
• Ability to appropriately handle confidential and/or emotional situations.  
• Identifies and resolves problems in a timely manner with a focus on accuracy, efficiency, and the needs of the various stakeholders. 

• Intermediate to advanced MS Office; advanced skills in Excel preferred; ability to learn new software applications.  

• Database entry or management experience preferred, experience with Salesforce preferred.  
• Experience working in a Jewish Community Center environment or familiarity with Jewish culture a plus.  

Work Environment:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this Job, the employee is regularly required to talk or hear.  

The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.  

Hours: 40 hours per week 9:00am – 6:00pm, Monday – Friday; Summer hours 8:30am-5:30pm

Flexibility to work during special events, including occasional evening and/or weekend hours. 

PJCC is an Equal Employment Opportunity Employer-Minority/Female/Veteran/Disability