Human Resources Assistant

 JOB SUMMARY                                                                                                                                                                                      

The purpose of the position is to provide the HR department with logistical and administrative support in order for the department to deliver on the goals of the Organization. This role will also serve as the backup for Payroll and Recruitment and onboarding functions.

JOB RESPONSIBILITIES                                                                                                                                                                                                                                  

General HR Support

• Receives & screens information and documents within the department and follows up feedback for appropriate action.
• Managing HR records and ensures files are complete as per requirements.
• Provide administration and logistical support to the team – organizing meetings, trainings, travel
• Responsible for all procurement for the department
• Coordinating all the logistical requirements for the staff orientation and induction
• Staff welfare coordination and support – celebrating milestones and supporting staff bereaved.
• Manage Leave records and update online tracker accordingly.
• Support with contracts review, employee relations tasks as assigned.

Recruitment and selection

• Provide support in the recruitment and selection process – shortlisting, screening and interviewing
• Manage and coordinate the recruitment schedules and actual interviews.
• Process appointment letters for all new staff

Orientation and induction

• Ensure smooth on-boarding for all staff, in collaboration with the Recruitment desk, field HRO’s and hiring managers.
• Organize and coordinate an effective orientation and induction program/workshops for staff at both the Country Office and the field offices HR induction policy.
• Ensure technical orientation is taking place for staff at all levels.

HR Information management

• Monitor, update and manage staff records at the Country Office and provide accurate HR information to the HR Team
• Manage all staff files and ensure timely filing of documents on individual files.
• Coordinate staff Exits and ensure that staff hand over forms are completed and closed in time.
• Manage all documents between field offices and Country office and ensure smooth flow.
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. 

EDUCATION, LICENSES, & CERTIFICATIONS                                                                                                                                         

• Bachelor’s degree in human resource management or related. PGD in HR is added advantage.

 EXPERIENCE                                                                                                                                                                                                     

• 1 year of HR generalist experience
• Experience working with data, information and administration is an added advantage.

 KNOWLEDGE, SKILLS & ABILITIES                                                                                                                                                            

KNOWLEDGE

• In-depth knowledge of HR functions including pay & benefits, recruitment, onboarding and offboarding, and staff development.

ABILITIES

• Ability to organise work priorities, manage competing priorities and deliver on commitments.
• Ability to maintain confidentiality.
• Excellent attention to detail
• Ability to communicate with all levels of staff, orally and in writing reports.
• Good interpersonal and relational skills
• Computer skills, especially with Word, Excel, Power point as well as internet navigation and electronic records management
• Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and diplomacy.
• Ability to be honest and foster an atmosphere of trust and integrity
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description is subject to change by Medical Teams International as the requirements of the job change.