UG-Procurement Officer

 JOB SUMMARY                                                                                                                                                                                              

Responsible for overseeing all procurement and logistics activities for goods, transport, subcontracted works and services at the country level.      

 JOB RESPONSIBILITIES                                                                                                                                                                                                                                 

• Coordinate all country level supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels
• Manage procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient, timely and cost effective manner, negotiating prices and proposing new suppliers to be validated
• Responsible for tracking Procurement budget at country level; ensure field Operations staff are utilizing ERP system to manage inventory; manage orders in accordance with MTI and donor policies
• Provide training to Operations staff in the use of Unit 4 ERP system and ensure updated records are in the system and paper files with correct supporting documentation
• Submit and collect quotations and tenders following MTI and donor policies
• Manage vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules
• Assist in annual procurement planning process and continuously track country level budget vs. actual, providing reports to management as required to support decision making; ensure the Procurement Logisticians accurately tracks the regional Operations budget
• Ensure that local market surveys are regularly conducted to gain a full knowledge of the availability and price of local items
• Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented
• Support the Logistics and Procurement Manager in ensuring that Procurement Logisticians comply with MTI and donor procurement policies by assisting in the timely submission of procurement plans, proper implementation of processes, effective vendor and contract management, accurate record-keeping, and the submission of reports in accordance with established schedules.
• Support the Logistics and Procurement Manager in providing mentorship to Procurement Logisticians and ensuring they have access to capacity-building opportunities.
• Other duties as assigned

 EDUCATION, LICENSES, & CERTIFICATIONS                                                                                       

• Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration, or related field is required.
• Professional certification in CPSM, CIPS or CILT is desirable.

EXPERIENCE                                                                                                                                               

• 4 years of procurement and logistics experience, inclusive of 1 year of supervisor experience is required
• Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage

 KNOWLEDGE, SKILLS & ABILITIES                                                                                                        

KNOWLEDGE

• In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management
• In-depth knowledge of ERP systems

SKILLS

• Highly skilled at using ERP systems to manage inventory logistics
• Strong interpersonal, influencing and negotiation skills
• Skilled in managing a budget
• Skilled in training and leading a team
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English

ABILITIES

• Ability to act with integrity and ensure security and appropriate use of assets
• Keen interest to mentor others
• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS                                                                                                                            

This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

NOTE:

The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Medical Teams International is an equal opportunity employer and  DOES  NOT  at any stage of the recruitment process (application, Shortlisting, interview meeting, processing, reference verification, training) request candidates to make payments of any kind. Further, Medical Teams International Uganda  DOES  NOT  retain any agent to conduct recruitments on behalf of the organization. Please note that under  NO  circumstances shall Medical Teams International Uganda be held liable or responsible for any claims, losses, damages, expenses or other inconvenience resulting from or in any way connected to the actions of fraudsters and other false agents.

Medical Teams International is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.