UG-Procurement Logistician

 JOB SUMMARY                                                                                                                                                                                                                                              

Responsible for overseeing all procurement and logistics activities at the regional level to ensure the availability of efficient, cost-effective resources required to support MTI health programming activities.

 JOB RESPONSIBILITIES                                                                                                                                                                                                                                 

• Coordinate all regional supply chain activities including planning, sourcing, transport, shipping, warehousing, asset and fleet management; apply distribution control techniques to optimize stock levels
• Manage procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient and cost effective manner
• Responsible for managing the Operations budget at the regional level; ensure Operations staff are utilizing Unit 4 ERP system to manage inventory and approve orders in accordance with MTI and donor requirements
• Lead the regional Operations team including daily supervision, monitoring quality of work and definition of each person’s task, drawing up work schedules and leading team meetings
• Review fleet report, analyse and recommend solutions to ensure fleet budget is appropriately tracked and utilized efficiently in accordance with MTI and donor requirements
• Review inventory and store report with Store Officer to ensure supplies and assets are tracked and utilized efficiently in accordance with MTI and donor requirements
• Provide training to Operations and Programs staff in the use of Unit 4 ERP system and ensure updated records are in the system and paper files with correct supporting documentation
• Manage vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules
• Assist in annual procurement planning process and continuously track budget vs. actual, providing reports to management as required to support decision making
• Ensure that local market surveys are regularly conducted to gain a full knowledge of the availability and price of local items
• Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented
• Monitor maintenance activities of infrastructures, supervise repairs and flag rehabilitation needs to supervisors and Construction Officer
• Plan together with Program Manager the required checks and maintenance activities of energy systems
• Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities
• Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
• Other duties as assigned
• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult Protection, and harassment-free workplace policies

   

EDUCATION, LICENSES, & CERTIFICATIONS                                                                                                                                         

• Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required
• Professional certification in NAVY or CIPS is required

 EXPERIENCE                                                                                                                                                                                                     

• 3 years of experience inclusive of 1 year of supervisory experience is required
• Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage

 KNOWLEDGE, SKILLS & ABILITIES                                                                                                                                                            

KNOWLEDGE

• In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management
• In-depth knowledge of ERP systems

SKILLS

• Highly skilled at using ERP systems to manage inventory logistics
• Skilled in managing a budget
• Skilled in training and leading a team
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English

ABILITIES

• Ability to act with integrity and ensure security and appropriate use of assets
• Keen interest to mentor others
• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS                                                                                                                                                                                

This position requires frequent travel to health facilities located in remote areas with very basic living conditions.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Medical Teams International is an equal opportunity employer and DOES NOT at any stage of the recruitment process (application, Shortlisting, interview meeting, processing, reference verification, training) request candidates to make payments of any kind. Further, Medical Teams International Uganda DOES NOT retain any agent to conduct recruitments on behalf of the organization. Please note that under NO circumstances shall Medical Teams International Uganda be held liable or responsible for any claims, losses, damages, expenses or other inconvenience resulting from or in any way connected to the actions of fraudsters and other false agents.

Medical Teams International is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.