Administrative Assistant - Hourly

Parish Family 16 (primarily St. Anne Seattle) is looking for a dedicated and organized Administrative Assistant to join the team. This role is essential in supporting the daily operations of the parishes and ensuring smooth communications within the community.  

Position: Administrative Assistant I 
Location: 1411 First Ave W, Seattle, WA 98119 
Reports to: Director of Operations, St. Anne and Sacred Heart 

POSITION PURPOSE:  

1. Provides administrative services in support of the parishes and their various ministries, functions, and activities  

ESSENTIAL POSITION FUNCTIONS 

1. Provide administrative support to the clergy and parish staff including taking notes at staff meetings and helping with internal accountability  
2. Physically present for parish office hours and to be available for vendors as needed as well as helping the staff maintain a general neatness for the campus  
3. Support in maintaining the Parish Database System (ParishStaq) by making changes, additions, and deletions as needed including: entering in giving information; registering parishioners; and maintaining donor data 
4. Manage and organize church digital and physical records and documents including sacramental records  
5. Maintain office supplies, manage inventory and reorder items as needed  
6. Help in preparing communication materials and other correspondence for the office including support for the parish family website and bulletin collaboration in helping collect communication needs  
7. Cooperate with volunteers: in preparing bulk mailings; referring those in need to social agencies when appropriate; processing mass intentions; and assisting with answering telephone and greeting visitors and assisting them or referring them as appropriate  
8. Assist with scheduling and coordinating parish events, meetings and sacraments 
9. Coordinates volunteers as needed for parish administrative projects  
10. Attends annual staff retreat and other spiritual/professional formation as needed  
11. Performs other duties as assigned  

QUALIFICATIONS  

1. Associate degree or equivalent; additional qualifications in office administration are a plus  
2. Proven experience as an administrative assistant or similar roles  
3. Proficiency in Microsoft Office Suite and technology literacy in database management  
4. Excellent organizational and multitasking abilities  
5. Strong communication and interpersonal skills  
6. A faithful Catholic committed to the values and mission of the Catholic Church who is registered in a local parish  

How to Apply: Interested candidates are invited to submit their resume and a cover letter to Mark Abadir, Director of Operations, mabadir@stanneseattle.org.  

We invite you to join us in serving our parish family and supporting the mission of the Catholic Church. We look forward to welcoming a new member of our parish family team!  

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.