KAG is North America’s largest tank truck transporter and logistics provider, delivering energy commodities, specialty products, merchant gases and food products across the United States, Canada and Mexico.
At KAG, it’s our people who make it possible to achieve our company goal as One Team Driven to Make a Difference! With expert knowledge, supportive leadership and most importantly, a strong belief in our company culture, our KAG team exemplifies the passion, pride and entrepreneurial spirit of KAG to help us reach our goal every day.
We want you to have a career with the rewarding professional and community experiences you desire, in a place that feels like home. If you are seeking an opportunity to join a talented team of dedicated professionals in a company that keeps North America moving, we invite you to apply!
Position's Pay Range: $39,200 to $49,000/sal. depending upon experience
Position Summary
Maintenance Systems Supervisor under the direction of the Director of Fleet Administration will have the responsibility for balancing the maintenance invoices workload equitably across the work group, provide a single contact point for the Accounts Payable Manager and staff for all maintenance invoicing issues, primary contact for national account invoice support issues while working closely with the purchasing group to ensure vendor relationships and information flows maintained. Integral part of automation and process improvement.
Essential Functions
- Direct supervisory responsibility for data entry support staff (TMT Equipment Clerks I and II), including training, and performance tracking to ensure department goals are achieved.
- Root cause past due and missing invoices with AP.
- Review customer aging’s for unpaid invoices with AP.
- Responsible for metrics in relation to repair orders. Will work closely with the Manager Fleet Maintenace Systems.
- Provides a single contact point for the Accounts Payable Manager and staff for all maintenance invoicing issues.
- Provides feedback to direct reports related to performance in specific job functions.
- Schedules and regularly rebalances workloads of the TMT clerks to ensure TMT National Accounts and AP Invoices are processed timely and efficiently.
- Reviews invoices (National Account and AP Invoices) to ensure proper part numbers, VMRS codes, POs and KAG unit #s are applied accurately per department standard operating procedures.
- Communicates with the appropriate national account contact(s) to resolve disputed items as directed by accounts payable team. Supports the accounting team to reconcile pass through account balances associated with disputed items.
- Balances and validates national account invoice entry to support the Fixed Assets and Inventory Manager accounting process.
- Communicates maintenance system transactional entry issues with the shops to ensure data is corrected timely and accurately. Escalates repeated compliance issues with the Fleet Services training team to ensure future compliance.
- Adhoc reporting to the field on open VRO’s
