Accounting Manager Expenditures

JOB TITLE: Accounting Manager-Expenditures
PROGRAM: Finance & Accounting
LOCATION: Denver-Hybrid
SALARY: $100,868 annually
STATUS: Full-time

ABOUT NCSL:
Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge, and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission. NCSL has a flexible remote work policy. Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days each month. The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development.

ABOUT THE ROLE:
The Accounting Manager is a senior leadership position that performs complex, multi-function, professional accounting and supervisory work involving organizational financial/accounting systems. It includes direct supervision of the Payroll & AP Accountant, making professional accounting reviews and decisions, and managing financial systems input and analysis. The Accounting Manager should have knowledge of and adhere to federal/state regulations and ensure annual audits and related reports are completed in accordance with federal reporting requirements, GAAP, GASB and other applicable regulatory standards. The work is performed independently and is subject to NCSL policies and accounting principles. The position reports to the Chief Financial Officer.

WHAT YOU’LL DO:

• Manage Accounts Payable functions to ensure that complete and accurate information is entered in Concur Expense and Concur Invoice including appropriate approval, account coding, payment information and due date; solve AP issues as they arise and ensure timely processing. Set up requests for wire transfers and oversee cash disbursements.
• Supervise the preparation of bi-weekly payroll, assuring that the payroll system is correctly processing salaries, reported hours worked, and paid time-off.
• Ensure the timely completion of all payroll tax reporting requirements and oversee the issuance of W-2 and 1099 statements.
• Manage tasks and priorities of Payroll & AP Accountant, provide cross training, and assist team members as needed.
• Serve as administrator for NCSL's purchasing card program including card setup, training, and expense review.
• Monitor purchasing card activity to ensure that data is processed correctly per NCSL policy, including account reconciliations to ensure all transactions are successfully posted and any discrepancies are resolved.
• Maintain fixed asset records and related software module. Record additions, disposals, and monthly depreciation journal entries. Retire assets from the subsidiary ledger.
• Prepare monthly journal entries, review labor distributions and cost allocations (fringe benefits, occupancy, information technology)
• Perform monthly reconciliation of general ledger accounts and maintain appropriate supporting documentation.
• Initiate and implement ideas for improving procedures in various aspects of the accounting department, share expertise, and support and train staff.
• Perform other related work in support of the CFO, accounting department and NCSL.
• Performs other responsibilities as needed.

SHARE YOUR KNOWLEDGE:
Supervisor/Management Responsibilities:

• Directly oversees the Accountant in the prescribed area of accounting department.
• Interviews and trains new staff.
• Provides constructive and timely performance evaluations.
• Provides training and support on accounting and related systems to staff.
• Provides financial support and counsel to organization management.

THE WORK ENVIRONMENT: This full-time position is mostly performed in an office environment, on or off-site, with prolonged periods of sitting at a desk and working on a computer. NCSL provides a unique hybrid remote work policy with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development. Employees routinely use standard office equipment such as laptops, printers, scanners, copy machines, and smartphones. Occasional travel by airplane, including overnights and weekends, is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

QUALIFICATIONS FOR SUCCESS:
Minimum Qualifications:

• Bachelor's degree in business, accounting, finance, or related field plus ten years of relevant and progressive work experience in accounting, budgeting, or financial management.
• Previous supervisory experience is required.
• Experience with Concur Expense, Concur Invoice, Paycom or similar systems for travel expense, invoice, and payroll processing is preferred.
• Strong proficiency in Microsoft Excel
• Skill and competence to plan and schedule work and train subordinate accounting personnel.
• Thorough knowledge and technical expertise in accounting principles and practices and auditing. Experience with nonprofit or governmental accounting is preferred.
• Working knowledge of business operations and practices, grant funding, and financial software and applications.
• Skill and competence to devise and install methods, procedures, and to prepare and present complex financial statements and reports.
• Ability to interpret and apply Federal and other grantor fiscal policies, laws, rules, and regulations.
• Excellent personnel management, written and oral communication skills.
• Skill and competence in developing and maintaining effective working relationships with other employees, with grantors, auditors, and other persons involved with organizational financial activities.
• Ability to work in a politically neutral manner and to deal with sensitive and confidential matters.
• Ability to travel by air up to 1-2 times per year, with most trips being 3-4 nights, as well as work extended hours, possibly evenings and weekends, usually associated with events/travel/fiscal year end.

YOUR BENEFITS AT A GLANCE: 
NCSL has a flexible remote work policy.  Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days each month.  The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development.  We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.

Your total compensation goes beyond the number on your paycheck. Our outstanding benefits include low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, generous time off plans and paid family leave, floating holidays, identity theft protection, employee assistance programs, pet insurance, paid time off to volunteer, and more! Relocation assistance provided for out-of-state candidates.

HOW TO JOIN OUR TEAM:
If you are a purpose-driven, dedicated professional looking to give as much as you get – submit your resume and cover letter by 11:59 PM MT, March 12, 2025 for best consideration. Learn more about working with NCSL by visiting our careers page: https://www.ncsl.org/research/about-state-legislatures/ncsl-careers.aspx. We are looking forward to receiving your application!

NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.