Administrative Coordinator

Job Description 

We are seeking a motivated, experienced Administrative Coordinator to join our growing organization. The Administrative Coordinator will support the Refugee and Immigrant Services Department, and will play a key role in streamlining the department’s workflow by performing administrative and clerical duties, and assisting other team members as needed. 

Essential Functions 

• Provide assistance to staff, managers, and senior-level officers as needed 

• Organize meetings and meeting schedules  

• Answer and direct telephone calls 

• Manage and purchase office supplies and equipment, and monitor and track small purchases 

• Monitor and direct incoming mail; prepare outgoing mail for pickup 

• Greet visitors and clients to the office, directing to the correct location 

• Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability 

• Handle office tasks, such as filing, generating reports and presentations, and setting up meeting. 

• Assist with coordination and planning for virtual and in-person meetings and events Collaborate with directors to devise and implement strategic administrative improvements 

• Create reports, prepare presentations, and write letters 

• Coordinate the use and organization of office space