Accounts Payable Specialist

JOB SUMMARY:

The Accounts Payable Specialist has overall responsibility for all accounts payable functions for the University.

Remote Work Tier:

Hybrid/Flex – 80% in office

PRINCIPAL DUTIES AND RESPONSIBILITIES: 

The statements below are intended to describe the principal duties of the person or persons assigned to this job.  They are not intended to be an exhaustive list of all job duties and responsibilities.  Lasell University reserves the right to add or change the job responsibilities at any time.

1. Accounts Payable, including the training and auditing of AP entry in outlying departments.
2. Process weekly check run and online payments
3. Reconcile AP accounts quarterly
4. Staff/Vendor inquiries/problems.
5. Communicate with all levels of the organization; requires frequent contact with, faculty, staff, vendors, general public, and students.
6. Serves as a resource to Lasell community regarding A/P questions.  Advises others of options, interprets procedures and resolves problems
7. Receives/sends mail.
8. Petty cash distribution, reconciliation, and organization.
9. Manage Wright Express AP Direct.
10. Produces Forms 1099 for appropriate AP vendors.
11. Approve employee reimbursement requests and forward to Payroll
12. Other tasks as assigned.

MINIMUM KNOWLEDGE AND SKILLS REQUIRED BY THE JOB:

Education level:

Associates degree

Computer skills: Strong Microsoft Office skills (Outlook, Excel), Adobe Acrobat Sign, Great Plains or other accounting software.

Other Requirements of the Job:

Two – three years of comprehensive accounts payable experience required

Ability to set priorities and meet deadlines

Ability to understand clear verbal and written instructions

Ability to work with interruptions

Knowledge of basic accounting principles strongly preferred

Ability to work independently as well as collaboratively

Assist with special projects as requested

Close attention to detail is imperative

Strict and consistent adherence to policies and procedures

Ability to handle sensitive information with discretion

Supervisory Responsibilities:    May supervise a work study student.

PHYSICAL AND VISUAL REQUIREMENTS OF THE JOB:

Physical Effort

Average physical effort with some handling of light weights such as invoice filing, supplies or materials on an infrequent basis.  (10 – 15 lbs.)

Visual

Average visual effort with infrequent exposure to visually demanding work.

WORKING CONDITIONS:
Work performed in an environment with correctable conditions such as lighting and room temperature.

Hazards:

Normally, no exposure to job hazards; probability of injury is remote.