Essential Duties and Responsibilities
- Displays absolute confidentiality of all sensitive information related to the access of the position.
- Designs and maintains HRIS processes and procedures to support the needs of the business, driving compliance and accuracy of data using best practices.
- Performs daily audits of data related issues or errors and works to resolution to prevent downstream problems.
- Stays abreast of all training and system capabilities through the UKG Community learning platform and annual conference.
- Prepares and/or provides end user documentation or training materials as needed.
- Creates standard or BI template reports as needed for systematic distribution or user access to the reports.
- Assists with dashboard development and training for Managers to provide access to daily metrics needed to drive decision making at the business unit level.
- Assists with standardized KPI development from all functional aspects of the platform to drive consistency and reliable data.
- Provides summarized data and presentations as needed for strategic planning and decision making.
- Working with vendors, trouble shoot any data issues related to automated file transfers such as benefit deductions, 401k, active directory, etc.
- Maintain landing page with up-to-date information and links as appropriate.
- Distributes approved communications through the UKG platform as needed.
- May assist employees with access to their personal data by providing user accounts and resetting passwords when necessary.
- Assists with Learning on system administration through UKG.
- Coordinates and implements system changes, updates, or legal compliance processes within the UKG platform.
- Acts as a super administrator and subject matter expert for the UKG HRIS system and applicable timekeeping software and timeclocks. Will provide HRIS guidance to all other functional areas of the organization as needed.
- Administratively maintains the Corporate Intranet site.
- Other duties as assigned.
Competencies
- Analytical Decision-Making
- Communication
- Learning & Development
- Planning & Organizing
- Professionalism & Integrity
- Teamwork & Relationship-Building
- Results Orientation
- Customer Service
Education and/or Experience
- Associate degree in Business or related field
- 3-5 years of experience
- Multi-company, multi-State and Canadian system experience preferred.
- Prevailing wage/certified payroll experience is a plus.
- Experience with UKG is a plus.
Travel
- Minimal, to conferences or continued education meetings.
Language Skills
- Ability to read and interpret documents such as compensation agreements, garnishment and withholding orders, payroll tax statements, pay stubs, W2s, financial reports related to payroll costs, federal and state labor law as related to payroll practices. Must have the ability to write routine reports as well as be able to speak effectively and professionally before employees of the organization.
Reasoning Ability
- Must have the ability to define problems, collect data, establish facts, and draw valid conclusions.
Computer Skills
- Demonstrated proficiency with MS Excel, Word, Outlook and UKG HRIS platform.
Other Requirements
- Experience with HRIS software.
Other Skills
- Excellent communication skills, both verbal and written
- Excellent client service skills
- Ability to multitask and prioritize based on needs with specific deadlines.
- Ability to work independently research solutions to issues within the system.
- Confidentiality and respect for the privacy of employee records
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the administrative duties of this job, the employee will frequently walk and sit; use hands and fingers, handle or feel; reach with hands and arms and talk or listen. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- The noise level in the work environment is usually quiet, except in the warehouse/construction environment where PPE may be required.
PlayCore is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
