Executive Assistant

The Executive Assistant will provide high-level administrative support to the Executive Team.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Serve as the administrative point of support for the executive team.
• Schedule meetings, engagements, and activities as needed.
• Performs office tasks including maintaining records and ordering office supplies.
• Plan, organize and coordinate complex calendars with constant change.
• Coordinate travel arrangements and prepare detailed travel itineraries.
• Manage expense reports in a timely matter.
• Assist with presentation preparations, meeting materials and reports.
• Attend meetings and capture takeaways when requested.
• Track action items and hold team members accountable to deadlines assigned. 
• Handle all confidential/sensitive information and documentation.
• Assist with special projects and perform other duties as assigned such as marketing material.
• Must be available to assist with travel emergencies or other urgent issues that occur outside of normal office hours.
• Performs additional duties as assigned by executives.

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Excellent verbal and written communication skills
• You have an uncanny ability to “get stuff done”
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Extensive knowledge of office administration, clerical procedures, marketing and record keeping systems.
• Comfortable with ambiguity and working in an ever-changing environment.
• Must be detail-oriented, highly organized and able to work independently with minimal direction/supervision.
• Proven success prioritizing work and maintaining composure in a fast-paced environment.

EDUCATION and/or EXPERIENCE

High school diploma required, Bachelor's degree in Business Administration or related field preferred. At least four years of related experience required.