POSITION SUMMARY
The Program Director-School and Justice Initiatives directs all program activities for school and justice public education programs, including Notice. Talk. Act. at School Mental Health Professional Development Program, Judges and Psychiatrists Leadership Initiative, and the Stepping Up Initiative. Develops program objectives, secures and manages grants and contracts in support of the programs, and develops partnerships to expand program delivery. The Program Director works with the Development Officer in the industry liaison function to obtain funding and supports the communications role for the programs listed above in collaboration with APA Office of Communications.
DUTIES & RESPONSIBILITIES
Manage Grants and Contracts related to School and Justice Programs
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- Manages budget and finances of program, ensuring adherence to budget
- Manages relationship with external partners responsible for direct trainings and program exposure
- Prepares and submits grant reconciliations and reports to grantors
- Prepares grant applications in partnership with Development Officer and writes progress and final reports
- Updates the Director, Fellowships and Medical Education on operational activities, particularly bringing attention to time-sensitive issues
- Presents at the Corporate Advisory Council on programs.
Direct. Talk. Act. at School Initiative
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- Prospect and identify funding opportunities
- Assist Development team in the writing project plan for grant proposals or applications to funders including performance measures
- Present at conferences on the program to create nationwide awareness
- Manage APA member engagement and/or partners supporting or providing direction for the program
- Lead program communication, marketing, sales, training, and delivery. (i.e., pitch meetings, social media post, email design, contracts, payments, and expectations of deliverables)
- Conduct market research and programmatic evaluation to continuously improve program curriculum, materials and delivery.
- Maintain communications and financial records of each school delivery.
- Prepare quantitative and qualitative reports as required by grantors and APAF Board of Directors.
- Provide APA Child, Adolescent and their families with monthly updates on program offerings and potential partnerships.
- Manage submission to APA meetings site for Scientific Program Committee review.
Direct Judges and Psychiatrists Leadership and Stepping Up Initiatives
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- Coordinate with CSG and State Judicial Colleges Directors for training of judges and psychiatrists, with the goal of training 10,000 judges by 2030.
- Prospect and identify funding opportunities. Assist Development team in the writing project plan for grant proposals or applications to funders including performance measures and in collaboration with program partners.
- Manage logistics of meetings including travel, hotels, and catering. Handles travel reimbursements for JPLI trainings.
- Prepare and distribute agendas, background materials and reports of meetings.
- Develop marketing plan for program exposure and APA member engagement.
- Present at conferences to create awareness of the program.
- Oversee program budget and expense reconciliations.
- Prepare quantitative and qualitative reports as required by grantors and APAF Board of Directors.
- Serve as staff liaison to program advisory committee. Report on program activities and future initiatives
- Manage submission to APA meetings site for Scientific Program Committee review.
APAF Public Education Program Communications (Supporting function)
- Collaborate with Director, Fellowships and Medical Education, APAF Marketing and APA Office of Communications to develop press releases, media articles, interviews, etc.
- Conduct initial and periodic reviews of marketing and communication efforts to identify priorities, needs and new opportunities for school and justice public education programs.
- Write and oversee production of support materials such as brochures, annual report, and advertisements to promote the work of the school and justice programs.
COMPETENCIES
The Program Director’s performance on these duties and responsibilities will be measured using the following competencies:
SCOPE & IMPACT
- Oversees a team or project within a program or department
- Applies knowledge and experience to achieve the goals and objectives of the program or department
- Coordinates project work and ensures completion within established time frame
- Participates in the strategic planning for the program or department
- Demonstrates mastery of skills and techniques utilized in the department or program
- Success is frequently measured by metrics associated with completing department or program projects or initiatives and demonstrating highly-complex and nuanced organizational work environment behaviors
COMPLEXITY, PROBLEM SOLVING & DECISION-MAKING
- Exercises significant latitude in making decisions in the application of a body of policies, precedents, and guidelines
- Consults with senior leadership for decisions involving major policy or budgetary issues
- May be responsible for developing and monitoring income and expense budgets for assigned area
- Identifies novel and complex problems and issues
- Problem analyses include reviewing alternative solutions with likely outcomes
- Independent judgements are made within defined practices of the Association. Management approval is required for solution designs outside of APA's defined practices
RELATIONSHIP MANAGEMENT & AUTHORITY
- Relationships span levels internally and externally and center on the ability to build trust to further long-term working relationships
- Strong diplomatic skills and innovation are used to influence others, resolve problems, manage projects, or achieve appropriate solutions
- Significant and frequent contact with outside organizations, consultants, vendors, and other organizational partners
ORGANIZATIONAL KNOWLEDGE
- Demonstrates a detailed knowledge of the department's or program's processes, relationships, and responsibilities as well as the department's interactions within the organization
SUPERVISION
- Directly manages Program Manager, School and Justice Programs
