Job Location: Maui, Hawaii
Properties: Maui Beach Hotel, Maui Seaside Hotel, Hampton Inn & Suites Maui North Shore
About our company:
Springboard Hospitality is a premier third-party hotel management company with a 30+ year history transforming lifestyle hotels, from the islands of Hawaii to the tip of Florida.
Springboard team members are a diverse mix of independent innovators, savvy storytellers, adventure-seekers, tech entrepreneurs, free-thinkers and community leaders making waves across one of the most diverse portfolios in the industry.
At every level, the Springboard team is dedicated to going Above & Beyond to deliver hotels that transform people, properties & communities. From memorable moments at the front desk, to thoughtful room touches, to inspired onsite programming, the Springboard team is committed to empowering the traveler’s journeyinviting them to experience the frequency of each hotel’s locale, pushing authentic human connection, exploration, and discovery, while also driving revenue.
Springboard values intentional culture, and whole-heartedly believes in nurturing, training, and empowering the careers of the hospitality leaders of today and tomorrow, encouraging them to travel and explore, through Springboard’s award-winning portfolio. From work life balance to career development, Springboard values and invests in the greater team, reflected in zero corporate turnover during the pandemic, well positioned for continued growth through the future.
Springboard Hospitality maintains corporate offices in Los Angeles and Honolulu, while also supporting a modern work remote culture for select positions. https://www.springboardhospitality.com/
Primary mission:
To support the Area General Manager and Controller in accounting functions and oversee the daily reconciliation of the daily deposits, prepare all A/P-A/R functions, labor reports and general cashier. Recommends and implements procedural/process changes; maintains the daily accounting functions and makes decisions based on OLS and governmental guidelines/regulations.
SCOPE OF WORK + TEAM
- Reports to Area General Manager and Area Controller
- Supports the Area General Manager and Controller with financial reports and other accounting records.
- Assists with special projects as needed.
RESPONSIBILITIES
- Oversee the day-to-day accounting operations for multiple properties within the assigned area.
- Supervise, train, and mentor property-level accounting staff to ensure compliance with company policies and procedures.
- Conduct regular meetings with property accounting teams to maintain open lines of communication and provide updates on corporate accounting policies.
- Review and approve accounts payable, accounts receivable, and payroll transactions to ensure accuracy and timeliness.
- Prepare monthly financial reports for each property, including trial balances, profit and loss statements, and balance sheets, ensuring compliance with GAAP standards.
- Assist in the preparation of annual budgets and monthly forecasting for properties in collaboration with property General Managers and corporate leadership.
- Monitor cash flow and banking transactions to maintain adequate funding levels across properties.
- Conduct monthly reconciliation of bank statements, credit card accounts, and general ledger accounts for all properties under management.
- Ensure timely submission of monthly tax returns, including transient occupancy tax and sales tax filings, as applicable.
- Organize and maintain accounting files and records in accordance with company policy and regulatory requirements.
- Participate in month-end closing processes, ensuring accuracy and adherence to deadlines.
- Provide support for internal and external audits, including gathering necessary documentation and addressing auditor inquiries.
- Monitor compliance with financial controls and identify areas for improvement to enhance operational efficiency.
- Coordinate with property leadership to address and resolve accounting-related guest or client inquiries.
- Conduct periodic reviews of accounting team performance and provide coaching, development plans, and performance evaluations.
- Act as a liaison between property-level staff and corporate office for all accounting matters.
- Participate in owner meetings to present financial results and provide explanations for variances.
- Ensure timely and accurate recording of fixed assets, depreciation, and capital expenditure projects.
- Promote adherence to the company’s safety and quality assurance programs within accounting functions.
- Perform other duties and responsibilities as required by corporate leadership.
OTHER DUTIES AND RESPONSIBILITIES: ACCOUNTS RECEIVABLES
- Process all billing requests.
- Maintain check log for all deposited checks.
- Audit all direct billed invoices for rate discrepancies and items not approved for billing.
- Notify and copy Director of Operations on all direct bill discrepancies.
- Prepare billing and invoices daily.
- Copy and attach payment to paid invoices. Also stamp and date with stamp.
- Maintain billing, invoice and tracking files.
- Maintain collection log on all receivable accounts.
- Make collection calls on past due accounts weekly.
- Perform other duties and responsibilities as required.
OTHER DUTIES AND RESPONSIBILITIES: ACCOUNTS PAYABLE
- Use Accounting Information System to access information and to ensure accuracy of invoices, payments, and coding of expenses for company. Researches and resolves all accounts payable problems.
- Prepare and process accounts payable invoices and payments ensuring that payment is timely and accurate.
- Ensure that files are up-to-date and accurate and that approvals are obtained for expenditures from appropriate parties.
- Ensure accurate input, proper expense accounting, and prompt payment and filing of paperwork
- Work with all departments of the Company to identify and capture vendor discounts when available.
- Work with vendors to resolve disputes and ensure that services are not interrupted.
- Research expense variances as part of monthly close cycle.
- Ensure that all accounts payable monthly closing activities are performed accurately and on time.
- Proactively identify opportunities and makes recommendations for improving processes to create efficiencies and the accurate reporting of information.
- Assist in the development in Accounts Payable policies and procedures and provide on-going support and maintenance of policies and procedures.
- Process employee expense reports and payments in a timely manner. Ensure appropriate and accurate supporting documentation is received for each expense report.
- Review aged AP Trail balance on a weekly/daily basis to ensure that payments are made promptly.
- Perform other duties and responsibilities as required.
