Grants Accountant

POSITION SUMMARY:

Under the direction of the Grants Manager and Controller – Grants, the Grants Accountant positions plays an essential role in managing and overseeing the fiscal aspects of grants received. Duties involve ensuring compliance with regulations and requirements of federal, state, city and privately funded programs. Perform all contract and grant-related post award functions including, but not limited to: budget and expense analysis; monthly grant and contract invoicing; and associated communication with program staff; reconciliation and assisting with budget modifications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare invoices and reports for submission to funders, ensuring compliance with funder guidelines and timelines.
• Monitor grant budgets.
• Maintain complete and accurate grant files.
• Proactively work with program staff to provide grant support.
• Assist with the preparation and submittal of timely financial reports, ensuring accuracy and completeness.
• Assist with the preparation of spenddown reports, monitor grant expenditures and work with program staff on maximizing grant use.
• Assist monitoring budget modification timelines and assist in the preparation and submission of budget modifications to funders.
• Assist with the performance of grant close-out functions including related journal entries, reconciliations, invoices and final cost reports.
• Serve as backup for other positions in the department as needed.

OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.

REQUIREMENTS:

Training and Experience:

Bachelors' degree in accounting or related field or a minimum of High School diploma/GED and four years of general ledger and accounting experience required.  Must have knowledge of cost principles and working with federal funding. Accounting experience in a non-profit or government environment preferred.

Knowledge of:

Must be proficient in the use of Microsoft Office programs, particularly Excel. Experience with fund software, such as MIP, is considered a plus but not required. Familiarity with OMB circulars A-133 and the OMB uniform guidance preferred. Must have strong attention to detail.

Ability to:

Must be extremely organized and detailed oriented with the ability to prioritize and maintain multiple projects simultaneously, meeting conflicting and tight deadlines; develop systems and procedures to facilitate the completion of projects and tasks; communicate effectively, persuasively, and professionally both verbally and in writing with stakeholders, internally and externally; work independently and effectively under pressure; follow complex directions; analyze budgets, contracts and financial reports; perform auditing functions.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.

SPECIAL REQUIREMENTS:

Must possess a valid California driver’s license; proof of auto liability insurance; and have the use of a personal vehicle for work related purposes.

COVID vaccination and booster required or medical/religious exemption.

Equal Opportunity Employer: minority/female/transgender/disability/veteran.